Administrative Assistant

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

High school diploma or GED

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

• One year secretarial experience

• Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.
• Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
• Maintain a school calendar of events.
• Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain calendar for principal.

• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
• Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

• Assist with planning, preparation, and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

• Provide professional communication with students, parents, community members, staff, and other professionals at all times.
• Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to the appropriate staff.
• Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others.
• Ensure all requests for information are dealt with in an appropriate timeframe.
• Create and maintain a welcoming, service-oriented environment toward all internal and external customers.

Monitor the work of campus clerical staff.

Tools/Equipment Used:
Standard office equipment including personal computer and peripherals

Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:
Occasional light lifting and carrying (less than 15 pounds)

Environment:
May work prolonged or irregular hours

Mental Demands:
Work with frequent interruptions; maintain emotional control under stress

FMLA regulations require all employers to post the updated FMLA notice.

LISD reserves the right to not fill positions if it is determined by the Superintendent to be in the best interest of the district.