Administrative Assistant II

Company Overview

Come grow with us! We are One Rayonier, a team that works together to create value by prioritizing safety, challenging the status quo, giving back to our communities, and driving innovation through continuous learning. With nearly 100 years of experience, we’re still discovering new ways to make lives better with our trees, our land, and — our most important resource — our people.

At Rayonier, we strive to create an employee experience where you feel valued and proud to be part of our team. We foster a respectful, inclusive and collaborative environment that celebrates your unique talents and perspectives. Experience the Rayonier difference:
We’re big enough to offer exciting career paths, but small enough for you to know your colleagues by name. Come join a team that empowers you to make a difference! Are you a proactive, highly organized administrative professional who enjoys being the operational hub of a dynamic team? We are seeking a Region Administrative Assistant to serve as the primary operational support for our regional field office.

In this role, you will manage daily office operations, support contract and financial workflows, coordinate safety programs, and serve as a welcoming point of contact for field foresters, regional leadership, landowners, and contractors. If you are a tech-savvy self-starter who excels at working independently, managing priorities, and maintaining high standards across diverse tasks, we’d love to have you on our team!

• Office Management & Operations Hub of Operations:
  Serve as the primary point of contact for the regional office, greeting visitors, handling incoming communications, and managing phone lines with excellent customer service.
• Facilities & Supplies:
  Oversee daily office inventory, order supplies, manage contractor billing/utility payments for facilities, and coordinate vendor maintenance and service agreements.
• Meeting & Travel Logistics:
  Organize regional meetings, training sessions, and leadership visits (catering, room setup, tech support). Book all travel accommodations and manage detailed itineraries.
• Regional Alignment:
  Periodically travel to other regional offices or field sites to support peer audits, provide coverage, and align administrative standards.
• Administrative & Field Support Documentation & Correspondence:
  Prepare, draft, and finalize formal reports, correspondence, and PowerPoint presentations from verbal direction, notes, or handwritten drafts.
• Records & GIS Data:
  Maintain physical and digital filing systems (land records, timber sales contracts, leases, forest certification) and assist forestry teams with regional GIS/mapping and field data record-keeping.
• Operational Coordination:
  Work with contract specialists and accounting staff to coordinate timber harvesting contracts, silviculture purchase orders, and resource management documentation.
• Accounting & Financial Support Expense & Invoice Processing:
  Prepare, audit, and submit monthly employee expense reports. Process accounts payable invoices, contractor payments, and purchase order receipts.
• Budget Tracking:
  Assist regional leadership with annual budget tracking, monthly expense variance reports, vendor payment reconciliation, and harvest close-out documentation.
• Safety Administration Program Support:
  Maintain safety tracking tools, log incidents, and verify contractor safety documentation, insurance, and compliance prior to work execution.
• Meeting & Gear Logistics:
  Coordinate materials and tracking for monthly safety meetings and crew tailgate talks. Maintain inventory for Personal Protective Equipment (PPE) and field safety gear.

Minimum Requirements:

• Education Level
  
  Required:
  
  High School Diploma or equivalent required…