Guidance Secretary​/Registrar

Guidance Secretary/Registrar

Lunenburg High School Guidance Secretary/Registrar sought.

35‑hour per week, school‑year position including five work days following the school‑year end and five work days preceding the school‑year start. Some summer hours may be required on a needed basis. Salary and benefits per the Lunenburg Association of Secretaries and Clerks agreement.

Job : 5709879

Final date to receive applications: Posted until filled

Posted: May 13, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Position Type: Full‑time

Job Categories: Support Staff >
Secretary

1. Daily and General Operation of Guidance Office

• Answer guidance telephone and aid callers
• Assist students visiting the guidance office—ensure guidance protocol is followed
• Maintain conference room schedule
• Assist counselors with the School Counseling Curriculum by scheduling labs/classrooms, and locating students who fail to attend guidance classes/programs
• Recording/maintaining guidance related data records on Naviance
• Order Guidance Supplies
• Help coordinate field trips
• Certify attendance/data/graduation for government agencies and process transcript requests
• Prepare guidance reports including the end‑of‑the‑year school committee report
• Assist counselors with other tasks, as needed

2. Scheduling

• Assist counselors with student scheduling
• Create courses in Power School for schedules as needed
• Enter transfer courses into Power School for new students entering from other schools

3. Registration

• Withdraw students
• Maintain student records (grades 6‑12)
• Assist in the review of student transcripts to monitor courses/credits needed for graduation
• Review transcripts of incoming transfer students to assess/translate former schools courses/credits
• Provide transfer grades to LHS teachers

4. College Applications

• Organize college “Decision Days” and schedule college representatives’ visits
• Assist counselors with the processing of college applications via Naviance
• Prepare all paper applications for mailing
• Certify graduation status for seniors
• Mail final transcripts to colleges following graduation
• Collect information as needed for reports including “future plans” of seniors

5. Grades

• Process report cards
• Prepare honor roll
• Prepare ineligible list
• Monitor in completes
• Prepare grade point averages/class rank

6. Test Scores

• Record/process SAT, MCAS, PSAT, and ACT Scores as required
• File and mail parent reports
• Mail test scores to transferring students new schools and to colleges
• Record test scores in Power School and Naviance

7. Naviance

• Maintain calendar of all college visits
• Enter new or delete withdrawn students from accounts
• Update email addresses and other student data regularly
• Assist parents and students in accessing various school‑related accounts

8. Coordinate Scholarships and Award Ceremonies for Seniors

• Organize Department Award Ceremony & Community Award Ceremony
• Coordinate scholarships/awards with all donors from January to June
• Keep scholarship applications organized for students
• Generate thank you letters to all scholarship/award benefactors
• Assist with the graduation program by providing administrative an updated list of scholarship/award recipients
• Maintain a list of scholarship/award donors’ addresses for student thank you notes
• Prepare award program including scholarship/award background information

9. Organize Underclassmen Events and Awards Ceremony

• Organize/prepare materials/assistant staff and students as related to DAR, Boys/Girls State, and Mass Star
• Organize Underclassmen Book Awards and Award Ceremony

• OTHER:
  Citizenship, residency or work visa required. Hiring is subject to satisfactory CORI and SAFIS Background Checks per 603 CMR 51.
• At least 3 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required.
• Non‑discrimination statement:
  Lunenburg Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, housing status, migrant status, language spoken, genetic information or disability, as defined and required by state and federal laws.
  
  Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

• Timothy Santry
• 1079 Massachusetts Avenue
• Lunenburg, Massachusetts 01462
• Phone: 978‑582‑4115
• Email: