Guidance Secretary​/Registrar

Lunenburg High School Guidance Secretary/Registrar sought.

This a 35-hour per week, school-year position including five work days following the school-year end and five work days preceding the school-year start. Some summer hours may be required on a needed basis. Salary/benefits per the Lunenburg Association of Secretaries and Clerks agreement.

Guidance Secretary/Registrar Responsibilities
1. Daily and General Operation of Guidance Office

* Answer guidance telephone and aid callers

* Assist students visiting the guidance office--ensure guidance protocol is followed

* Maintain conference room schedule

* Assist counselors with the School Counseling Curriculum by scheduling labs/classrooms, and locating
students who fail to attend guidance classes/programs

* Recording/maintaining guidance related data records on Naviance

* Order Guidance Supplies

* Help coordinate field trips

* Certify attendance/data/graduation for government agencies and process transcript requests

* Prepare guidance reports including the end-of-the-year school committee report

* Assist counselors with other tasks, as needed.
2. Scheduling:

* Assist counselors with student scheduling

* Create courses in Power School for schedules as needed

* Enter transfer courses into Power School for new students entering from other schools
3. Registration:

* Withdraw students

* Maintain student records (grades 6-12)

* Assist in the review of student transcripts to monitor courses/credits needed for graduation

* Review transcripts of incoming transfer students to assess/translate former schools courses/credits

* Provide transfer grades to LHS teachers
4. College Applications:

* Organize college "Decision Days" and schedule college representatives' visits

* Assist counselors with the processing of college applications via Naviance

* Prepare all paper applications for mailing.

* Certify graduation status for seniors

* Mail final transcripts to colleges following graduation

* Collect information as needed for reports including "future plans" of seniors
5. Grades:

* Process report cards

* Prepare honor roll

* Prepare ineligible list

* Monitor in completes

* Prepare grade point averages/class rank
6. Test Scores:

* Record/process SAT, MCAS, PSAT, and ACT Scores as required

* File and mail parent reports

* Mail test scores to transferring students new schools and to colleges

* Record test scores in Power School and Naviance
7. Naviance:

* Maintain calendar of all college visits

* Enter new or delete withdrawn students from accounts

* Update email addresses and other student data regularly

* Assist parents and students in accessing various school-related accounts
8. Coordinate Scholarships and Award Ceremonies for Seniors:

* Organize Department Award Ceremony & Community Award Ceremony

* Coordinate scholarships/awards with all donors from January to June

* Keep scholarship applications organized for students

* Generate thank you letters to all scholarship/award benefactors

* Assist with the graduation program by providing administrative an updated list of scholarship/award recipients

* Maintain a list of scholarship/award donors' addresses for student thank you notes

* Prepare award program including scholarship/award background information
9. Organize Underclassmen Events and Awards Ceremony:

* Organize/prepare materials/assistant staff and students as related to DAR, Boys/Girls State, and Mass Star

* Organize Underclassmen Book Awards and Award Ceremony