Bookkeeper​/Executive Assistant

Rice Law is seeking a highly organized and detail-oriented Bookkeeper /
Executive Assistant
to work directly with the Managing Partner and take primary responsibility for the firm's day-to-day bookkeeping, financial administration, and executive support.

This is a hands-on role for someone who is comfortable working with numbers, financial records, bank accounts, checks, deposits, invoices, and accounting systems, while also helping the Managing Partner stay focused on leading and growing the firm.

• Perform day-to-day bookkeeping and maintain accurate financial records
• Record and categorize transactions in Quick Books
• Reconcile bank and credit card accounts regularly
• Scan, record, process, and deposit incoming client and settlement checks
• Enter payments and financial information into the firm's case management and accounting systems
• Manage accounts payable and track recurring expenses
• Prepare checks and payments for approval/signature
• Maintain organized supporting documentation for all financial transactions
• Assist with month-end financial reporting and account reconciliation
• Work closely with the firm's CPA/accounting professionals and provide requested documentation
• Identify discrepancies and proactively work to resolve them
• Maintain strict confidentiality regarding firm, employee, client, and financial information

• Provide administrative support to the Managing Partner
• Manage calendars, emails, meetings, and follow-up tasks
• Assist with special projects and day-to-day priorities
• Prepare correspondence and other business documents
• Handle confidential information with professionalism and discretion

• Serve as a trusted administrative partner to the Managing Partner
• Help organize, prioritize, and follow up on outstanding projects and commitments
• Anticipate administrative needs and resolve routine issues without requiring constant direction
• Track follow-ups and make sure commitments and deadlines do not fall through the cracks
• Help protect the Managing Partner's time by handling administrative matters that do not require attorney involvement

• 3+ years of experience in executive support, bookkeeping, office management, or a similar role
• Experience with Quick Books or comparable accounting software preferred
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office (Gmail, Word, Excel)
• Experience in a law firm is a plus, but not required

The ideal candidate is someone who:

• Takes ownership and follows tasks through to completion
• Is dependable, organized, and highly detail-oriented
• Enjoys solving problems and improving processes
• Is comfortable handling confidential financial information
• Works well independently while supporting a collaborative team
• Wants to become a trusted member of a growing law firm

This is an opportunity to become an integral part of our leadership team and help support the continued growth and success of Rice Law.

If this sounds like you, we'd love to hear from you.