Veterinary Education Coordinator

Schedule

8AM - 5PM ET, Monday – Friday

Full Time – Exempt

CAETA Academy Director

Companion Animal Euthanasia Training Academy (CAETA)

Occasional travel to conferences, educational events, and team meetings.

Hybrid (Lutz, FL). Primarily remote, occasional travel to main office in Lutz, FL.

$50,000 – $53,000

Companion Animal Euthanasia Training Academy (CAETA) is the educational division of Lap of Love. Together, we are committed to advancing compassionate end‑of‑life care through education, training, and support. Through webinars, conferences, hands‑on laboratories, certification programs, and educational resources, CAETA helps veterinary students and professionals build the knowledge, confidence, and skills needed to provide exceptional end‑of‑life care. Our mission is to improve the experience for pets, families, and the veterinary professionals who care for them.

This role coordinates educational events, manages program logistics, supports veterinary practices participating in certification programs, and ensures sponsors, speakers, attendees, and veterinary partners receive an outstanding experience from beginning to end. The Veterinary Education Coordinator will also help bring educational initiatives to life while building lasting relationships with veterinary practices participating in CAETA’s Certified Peaceful Euthanasia Practice program. The ideal candidate is organized, proactive, and thrives on helping others succeed, taking ownership of details and communicating with professionalism and warmth.

• Educational Events & Program Coordination
  • Coordinate webinars, conferences, wet labs, dry labs, and other educational programs from planning through completion.
  • Manage project timelines, event logistics, registrations, communications, educational materials, and post‑event follow‑up.
  • Coordinate speakers, instructors, vendors, venues, and educational partners to ensure seamless event execution.
  • Prepare and coordinate continuing education (CE) approval applications and supporting documentation.
  • Assist with on‑site event support as needed.
• Certified Peaceful Euthanasia Practice Program
  • Serve as primary coordinator for veterinary practices participating in CAETA’s Certified Peaceful Euthanasia Practice program.
  • Guide newly enrolled practices through onboarding and help them understand program expectations and timelines.
  • Schedule regular check‑ins with participating practices to encourage engagement and support progress toward certification.
  • Track practice participation and certification milestones, proactively helping practices remain on schedule.
  • Maintain accurate program records and provide progress reporting to Academy leadership.
• Sponsor & Partner Support
  • Coordinate sponsorship deliverables and ensure sponsor commitments are fulfilled before, during, and after educational events.
  • Maintain positive relationships with sponsors, speakers, and educational partners.
  • Collect and organize promotional materials, logos, presentations, and event assets.
• Administrative & Team Support
  • Prepare communications, presentations, reports, and educational materials.
  • Maintain organized documentation, project files, and event records.
  • Assist with reporting, budgeting, and ongoing program improvements.
  • Collaborate across Marketing, Clinic Relations, Recruiting, and Veterinary Operations to support educational initiatives.

• Bachelor’s degree in Event Management, Marketing, Communications, Business Administration, or related field (or equivalent experience) required.
• 2-4 years of experience coordinating events, educational programs, project management, or customer success required.
• Experience coordinating continuing education and professional development programs preferred.
• Veterinary or healthcare industry experience preferred.
• Experience with webinar platforms, CRM systems, and project management software () preferred.
• Experience supporting client or partner success programs preferred.
• Exceptional organizational and project management skills.