Bid Manager - Government, Education & Healthcare

Summary This role owns the full bid lifecycle for psychological assessment opportunities across school districts, military and government agencies, and healthcare institutions. The person in this seat executes against live opportunities from day one, while also standing up the process, content library, and cooperative-contract strategy PAR currently lacks. This is a senior, hands-on seat, not a coordinator role: the right candidate has already won institutional contracts elsewhere and can operate with minimal oversight.

• Take ownership of any RFPs, RFIs, and vendor qualification forms currently in progress or upcoming, and manage them to submission without requiring a ramp-up period.
• Make bid and no-bid calls independently, based on deal fit, win probability, and strategic value, and explain that judgment to leadership rather than relying on a scoring template.
• Write the full range of proposal content personally, including narrative, technical, security, and pricing sections, coordinating with the Product and Clinical team and the Technology and Security team as needed.
• Monitor Gov Spend, SAM.gov, RFPSchool
  
  Watch, Pavilion, and state procurement portals for opportunities relevant to psychological assessment products across all three verticals.
• Manage submission logistics end to end, including deadlines, required certifications, insurance documentation, SAM registration, and W-9 forms.
• Moderate travel requirements to potentially: school district offices and K-12 purchasing conferences, state and local government procurement events, federal or military contracting conferences, healthcare system headquarters and purchasing events, cooperative purchasing organization meetings and trade shows.
• Responsible for contract management and post award responsibilities.
• Function-Building Responsibilities
  - Research and lead applications to cooperative purchasing vehicles, including TIPS, Sourcewell, OMNIA Partners, NASPO Value Point, and Buy Board, to make PAR products purchasable without a new RFP for every buyer.
• Build and maintain a central content library of reusable proposal language, product specifications, past performance summaries, security documentation, and compliance forms, so future submissions can be assembled quickly rather than written from scratch.
• Establish a repeatable bid and no-bid framework, and document it so the process does not depend solely on this person's individual judgment over time.
• Track outcomes of submitted bids, request debriefs from buyers on losses, and report patterns and recommendations to Sales/BD leadership.
• Recommend when and how to add supporting headcount as bid volume grows across the three verticals.
• Assist in finding strategic partners for services portions of RFPs.
• Maintain bid portal registrations, passwords, and business registrations.
• Other tasks as needed.

• Qualifications
  - Five or more years of experience in a bid manager, proposal manager, or government/institutional accounts role, with a track record of contracts won.
• Direct, hands-on experience with at least one cooperative purchasing vehicle (TIPS, Sourcewell, OMNIA Partners, NASPO Value Point, or similar), including having taken a product through the application process.
• Experience writing technical, security, and pricing sections of a proposal, not only narrative content.
• Background in at least one of the three target verticals - K-12 education, military/government contracting, or healthcare/clinical institutions - with working knowledge of how each buyer type evaluates a bid differently.
• Comfortable operating with significant autonomy and minimal process on day one.
• APMP certification preferred.
• Experience in Hub Spot preferred.