Administrative Assistant University Compliance

As a team member of the Office of Ethics and Compliance, the Administrative Assistant II will provide general office support by answering the office phone lines, handling walk‑in and appointment traffic, and general office maintenance tasks.

• Greet guests, answer phone calls and redirect them when necessary
• Provide administrative support to the Executive Director of Equal Rights/TitleIX, scheduling appointments and meetings
• May handle details of a highly confidential and critical nature
• Maintain discretion handling highly confidential and critical information related to department meetings, strategic planning, etc.
• Copying and scanning documents
• Document delivery, pick‑up and organization
• Manage/distribute incoming mail and deliveries
• Maintain office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies
• Reconcile P‑card statements and prepare expense reports
• Monitor/manage breakroom supplies and ensure orderliness of the breakroom
• Manage conference room schedule
• Assist with scheduling meetings and events
• Assist with training/travel coordination and scheduling
• Assist with onboarding and coordination of details for new employees to the department
• Prepare/submit work orders and service tickets for IT, maintenance, moving, and access management and track progress
• Complete forms in accordance with company procedures
• Perform miscellaneous job‑related duties as assigned

• Education and experience – Preferred: Bachelor’s degree in a business‑related discipline; 5+ years of experience in an office setting.
• Education and experience – Minimum: 3+ years of experience working in a fast‑paced office environment; experience supporting an administrative‑level position.
• Excellent and detail‑oriented communication and organizational skills.
• Proficient knowledge and use of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups.
• Must not be in default on any federal student or parent loan.
• Must not be convicted of, or have pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, or be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR
  668.14(b)(18)(i)).
• High school diploma required.
• To obtain LU‑approved driver certification, individuals must be 21 years of age or older, possess a valid driver’s license with a minimum of five years of documented driving history, and maintain a clean driving record.

• Excellent judgment and ability to support cross‑functional coordination in a fast‑paced environment.
• Always maintain confidentiality and discretion.
• Display professionalism, maturity, and tact.
• Exemplify positive energy and enthusiasm with a "can do" attitude.
• Work independently.
• Professional and polished verbal and written communication skills.
• Strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships at all levels.
• Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlines.
• Strong computer literacy: knowledge and application of MS Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to understand, speak, and write English to convey messages and correspond in an articulate, professional manner.

• Occasionally required to travel around campus.
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
• Regularly required to hear and speak to effectively communicate orally.
• Occasionally required to stand, walk, and climb stairs to move around the building.
• Handle materials, reach overhead, kneel or stoop to conduct business.
• Regularly lift 10 or fewer pounds.