Temp- MFA Theatre Assistant Director

MFA Theatre Assistant Director Fill-In Position Part-time, Non-exempt

Reports to Stephanie Earl Date September  1, 2026

Job Description Summary /objective

The MFA Theatre Assistant Director Fill-In provides temporary administrative, enrollment, recruitment, and program support for the Master of Fine Arts in Theatre Program during the Assistant Director's maternity leave. This position ensures continuity of operations by supporting student communications, admissions, financial aid coordination, residency planning, faculty contracting, and other program functions from approximately September through December 2026, with planning responsibilities extending into the January 2027 residency and Spring 2027 semester.

Position Term:
Training during the first week of Fall 2026 classes. Position begins on or around September 20, 2026 (or upon the start of the Assistant Director's maternity leave) and concludes during the second week of December 2026 (or upon the Assistant Director's return from maternity leave).Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Must effectively carry out the essential duties and responsibilities of this position in a manner that consistently demonstrates Randolph College's mission and core values in a positive manner.

Program Administration Attend monthly virtual student check-in meetings with the MFA Director.

Maintain general email correspondence with current students and faculty.

Respond to program inquiries and provide timely administrative support.

Perform other duties as assigned in support of program operations.

Enrollment and Recruitment Respond to email inquiries from prospective applicants.

Schedule phone and Zoom meetings with prospective students as assigned by the MFA Director.

Review graduate application materials and provide feedback to the MFA Director.

Participate in virtual applicant interviews and callback meetings.

Update financial aid data for admitted students.

Coordinate with the Financial Aid Office to communicate deadlines and required information to admitted students.

Assist with additional admissions and recruitment activities as assigned.

Residency and Academic Planning Participate in faculty search activities, including virtual meetings.

Coordinate completion of faculty contracts in collaboration with the MFA Director and the Executive Assistant to the Provost.

Update student registration and billing information.

Coordinate with the Registrar's Office and Business Office regarding student communications and deadlines.

Attend virtual planning meetings for the January residency with the MFA Director and Virginian Hotel representatives.

Communicate residency schedules and information to students and faculty.

Prepare faculty travel reimbursement documentation.

Perform other related duties as assigned.

Competencies Strong organizational and project management skills.

Excellent written and verbal communication.

Ability to manage multiple priorities and meet deadlines.

Strong attention to detail and accuracy.

Ability to maintain confidentiality of student and personnel information.

Proficiency with Microsoft Office and virtual meeting platforms.

Ability to work independently while collaborating effectively with faculty and administrative staff.

Strong customer service and interpersonal skills.

Flexibility and adaptability in a dynamic academic environment.

Supervisory responsibilities

None.

Work environment

Position typically works in an office environment. This position may be performed remotely with regular virtual meetings and communications, with occasional in-person responsibilities as needed.

Physical demands

Requires standing, walking, and sitting for extended periods. Requires frequent computer use and virtual communication. May occasionally lift up to 15 pounds.

Travel required

Minimal travel may be required for College business or program-related activities.

Required education and experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required.…