Administrative Assistant II Theatre and Dance

The Administrative Assistant provides essential administrative and clerical support to the dean, chair, faculty, staff, student workers, and guests of the School of Communication & the Arts. This role requires the ability to work independently with good judgment and discretion while contributing to a collaborative and welcoming office environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Greets visitors and provides professional, courteous assistance.

Performs clerical duties including filing, typing, answering phones, and managing email correspondence.

Schedules and coordinates events such as CFAW, Experience LU, graduation, and other departmental functions.

Schedules, records, compiles, transcribes, and distributes minutes of meetings.

Coordinates guest visits including accommodations, meals, and transportation.

Submits and tracks all facilities work orders, print shop orders, and IT Service Tickets.

Reserves rooms using 25

Live.

Maintains a clean, organized, and positive academic office environment.

Trains and becomes proficient in Liberty University systems and software.

Supports and supervises HR hiring procedures.

Performs other duties as assigned.

Collaborates effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

Submits key/badge access for others.

Provides training as needed to department employees for administrative processes.

Orders and maintains office supplies and equipment in BuyLU.Reconciles all p-card expenditures.

Coordinates travel for department.

Tracks student information.

May use Workday to hire student workers and possibly GSA/TA, staff, and faculty.

Performs tasks supporting the department and School of Communication and the Arts, including duties typically assigned to an Administrative Assistant I as needed.

Enters/updates courses and programs in Courseleaf and may possibly enter faculty into FAT for classes and possibly handle catalog edits and course legislation.

May assist in processes related to faculty qualifications.

Approves time/absences in Workday for student workers and staff.

Oversees procurement tasks and manages budgets in Banner and Anaplan.

SUPERVISORY RESPONSIBILITIES Admin II:
Supervises student workers and approves time. May approve time for staff.

QUALIFICATIONS AND CREDENTIALS Education and Experience Admin II1-3 years administrative experience and bachelor’s degree required; OR 3-5 years office/administrative experience with finance/business and personnel management.

Prefer professional work experience in a higher educational academic setting. Prior experience with Liberty University systems is helpful.

Proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook).Excellent organizational and problem-solving skills and previous event planning experience required.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension Ability to effectively communicate in English both verbally and in writing to convey clear, well-articulated information in a professional manner on e-mail and MSTeams.

Possess public communication skills that allow professional representation of Liberty University. Able to be a team player but exercise initiative and good judgment.

Able to set priorities and manage multiple tasks with efficiency and good organizational skill.

Computer skills, Microsoft Office, and Outlook 365/calendar proficiency required. Must have a working knowledge of Excel and become proficient at new systems.

Problem Solving Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature.

Physical and Sensory Abilities May be required to travel.

May be required to sit to perform deskwork or type on a keyboard.

Regularly required to hear and speak to effectively communicate orally.

Regularly required to stand, walk, and climb stairs to move about the campus.

Handle materials, reach overhead, kneel or stoop to conduct business.

Regularly lift ten or fewer pounds.

WORKING CONDITIONS Work Environment The working environment in which one will typically perform the essential functions of this position is a…