Administrative Assistant II Theatre and Dance

The Administrative Assistant provides essential administrative and clerical support to the dean, chair, faculty, staff, student workers, and guests of the School of Communication & the Arts.

This role requires the ability to work independently with good judgment and discretion while contributing to a collaborative and welcoming office environment.

• Greets visitors and provides professional, courteousassistance.
• Performs clerical duties including filing, typing, answering phones, and managing email correspondence.
• Schedules and coordinates events such as CFAW, Experience LU,graduation, and other departmental functions.
• Schedules, records, compiles, transcribes, and distributesminutes of meetings.
• Coordinates guest visits including accommodations, meals, and transportation.
• Submits and tracks all facilities work orders, print shop orders, and IT Service Tickets.
• Reserves rooms using 25
  
  Live.
• Maintains a clean, organized, and positive academic office environment.
• Trains and becomes proficient in Liberty University systems and software.
• Supports and supervises HR hiring procedures.
• Performs other duties as assigned.
• Collaborates effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.
• Submits key/badge access for others.
• Provides training as needed to department employees for administrative processes.
• Orders and maintains office supplies and equipment inBuyLU.
• Reconciles all p-card expenditures.
• Coordinates travel for department.
• Tracks student information.
• May use Workday to hire student workers and possibly GSA/TA,staff, and faculty.
• Performs tasks supporting the department and School of Communication and the Arts, including duties typically assigned toan Administrative Assistant I as needed.
• Enters/updates courses and programs in Courseleaf and maypossibly enter faculty into FAT for classes and possibly handlecatalog edits and course legislation.
• May assist in processes related to faculty qualifications.
• Approves time/absences in Workday for student workers andstaff.
• Oversees procurement tasks and manages budgets in Banner and Anaplan.

Admin II:
Supervises student workers and approves time. May approve time for staff.

• 1-3 years administrative experience and bachelor’s degree required; OR 3-5 years office/administrative experience with finance/business and personnel management.
• Prefer professional work experience in a higher educationalacademic setting. Prior experience with Liberty University systemsis helpful.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams,Outlook).
• Excellent organizational and problem-solving skills andprevious event planning experience required.

• Ability to effectively communicate in English both verbally andin writing to convey clear, well-articulated information in aprofessional manner on e-mail and MSTeams.
• Possess public communication skills that allow professional representation of Liberty University. Able to be a team player butexercise initiative and good judgment.
• Able to set priorities and manage multiple tasks withefficiency and good organizational skill.
• Computer skills, Microsoft Office, and Outlook 365/calendarproficiency required. Must have a working knowledge of Excel andbecome proficient at new systems.

• Intuitively able to reason, analyze information and events, andapply judgment to solve problems of both a routine and complex nature.

• May be required to travel.
• May be required to sit to perform deskwork or type on akeyboard.
• Regularly required to hear and speak to effectively communicateorally.
• Regularly required to stand, walk, and climb stairs to moveabout the campus.
• Handle materials, reach overhead, kneel or stoop to conductbusiness.
• Regularly lift ten or fewer pounds.

The working environment in which one will typically perform the essential functions of this position is a climate-controlledsetting. It is well lit, and the noise…