Coordinator of Non-Degree and Graduate Records

Coordinator of Non-Degree and Graduate RecordsFLSA Classification Part-time, Non-exempt

Reports to Registrar Date September  2026

Job Description Summary /objective

The Coordinator supports student records and enrollment services for Randolph College’s non-degree, consortium, contractual, and graduate student populations, which are distinct from the College’s traditional undergraduate, degree-seeking population.

The position is responsible for accurate file management, data entry, and maintenance of student records; assists with enrollment and records processes for online and on-campus non-degree students, consortium and contractual students, and graduate students; and works closely with the Assistant Registrar for Student Records to ensure accurate and timely processing.

The Coordinator also provides general office support and responsive customer service by addressing questions and assisting students, faculty, and staff with student records and enrollment-related needs.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Must effectively carry out the essential duties and responsibilities of this position in a manner that consistently demonstrates Randolph College’s mission and core values in a positive manner.

Complete student admission files

Process registration and drop/add functions

Verify and enter student data Maintain student permanent file folders

Greet office visitors, field questions, and answer telephone calls

Monitor Registrar office email box, respond and/or forward as necessary

Monitor and post to Registrar office Facebook page Other duties as assigned

Competencies

Proficiency with Microsoft Office word processing and spreadsheet functions, Outlook email functions

Ability to learn student academic records database systems

Ability to navigate Google drive and folder structures

Outstanding technical, interpersonal, and communication skills

Strong organizational skills

Ability to function well as part of an office team

High standards of professional ethics and integrity

Supervisory responsibilities

NoneWork environment

Position typically works in an office environment.

Physical demands

Requires standing/walking/sitting for extended periods. May occasionally lift 10/15 lbs.

Travel required

May travel infrequently on college business.

Required education and experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Required education and experience

Bachelor’s degree required.

Preferred education and experience

Experience working in a higher education environment.

Additional eligibility requirements

None.

Work authorization/security clearance requirements

Must be authorized to work in the United States. Pre-employment criminal background checks.

Affirmative Action/EEO statement

Randolph College is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, gender, sexual orientation, sex (including pregnancy), gender identity, gender expression, sexual orientation, national origin, age, disability, genetic information, marital status, veteran status, political beliefs, or any other classification protected by applicable law. This policy applies to all terms and conditions of employment, including but not limited to hiring, promotion, termination, placement, transfer, layoff, recall, compensation, and training.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.