Operations & Budget Coordinator II

Responsible for facilitating the coordination and development ofvarious initiatives and projects within the Office of Spiritual Development (OSD).

The LU Stages Operations & Budget Coordinator provides administrative and budgetary support for LU Stages by managing contracts, procurement processes, guest travel and payments,purchase orders, expense reconciliation, and departmental records.

Ensures compliance with university policies while maintaining accurate tracking systems and assisting leadership with budget oversight, reporting, and annual planning.

• Facilitates compliance with Procurement, Legal, Accounting, and Human Resources requirements, including Independent Contractor Questionnaires (ICQs), supplier creation, BuyLU requisitions,purchase orders, and related documentation.
• Coordinates contract processing and payment documentation in accordance with university policies and procedures.
• Works with the Executive Director of Operations for OSD tosubmit ICQ forms for LU Stages suppliers.
• Obtains W-9 forms and submits New Supplier Requests inBuyLU.
• Updates supplier information in BuyLU, as needed.
• Submits Contract Request Forms for redlined or externalcontracts and coordinates the approval and signature process withthe appropriate university offices.
• Submits requisitions and purchase orders for guests and contracted services.
• Processes invoices against standing LU Stages purchase ordersthroughout the year to support timely payment.
• Follows up with Accounts Payable to help ensure payments areissued in accordance with contract terms.

• Oversees individual guest budgets, including honorariums,airfare, lodging, and travel reimbursements.
• Maintains accurate guest records, contracts, travel information, receipts, and supporting documentation.
• Ensures travel, lodging, reimbursement, and contract documentation is completed accurately and according to established deadlines.
• Maintains organized electronic records in One Drive and otherapproved departmental tracking systems.
• Maintains records that support departmental reporting,budgeting, and event planning.
• Tracks Convocation guest expenses and keeps the Travel/Honorarium spreadsheet current.
• Participates in regular budget meetings with LU Stages and OSDleadership.
• Following each event, attaches required travel receipts and documentation to the applicable purchase order to process guestreimbursements.

• Creates purchase order receipts and helps ensure purchase orders are reconciled and closed by the end of the fiscal year.
• Tracks general LU Stages spending and maintains accurate budgetrecords.
• Assists the Director of LU Stages and Executive Director of Operations for OSD with annual budget planning and Anaplansubmissions.
• Reconciles monthly expense reports on behalf of LU Stages staffin accordance with university policies.
• Monitors departmental purchasing card usage and supportscompliant purchasing practices.
• Works with the Director of LU Stages to monitor the departmental budget and the appropriate allocation of expenses.
• Assists leadership with budget oversight, reporting,projections, and annual planning.

Performs other duties as assigned.

Strictly adheres to Liberty University policies, representing the University in an exemplary manner.

Works effectively as a team member, embracing and fostering LU’sChristian model and Mission
- Training Champions for Christ.

None.

Four-year college degree or the equivalent.

2-3 years+ experience in professional office environment.

Master’s degree

Experience working in higher…