Travel & Event Coordinator - School of Divinity

The main purpose of this position is to support the academic and administrative work of the John W. Rawlings School of Divinity (RSOD).

• Plan and coordinate events, including conferences, meetings, and corporate functions.
• Manage all aspects of event logistics such as venue selection, catering, transportation, and accommodations.
• Develop and maintain event budgets, ensuring cost‑effective solutions.
• Coordinate travel arrangements for employees and guests, including flights, accommodations, and transportation.
• Communicate with vendors, suppliers, and stakeholders to ensure all event and travel needs are met.
• Create and distribute event materials such as agendas, invitations, and itineraries.
• Provide on‑site support during events to ensure smooth execution.
• Handle post‑event tasks, including feedback collection and reporting.
• Other duties as assigned.

This position will interact with individuals or entities outside the university when coordinating travel and events with external parties.

Education and Experience

• Proven experience in event planning and travel coordination.
• Excellent organizational and time‑management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and event‑management software.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Attention to detail and problem‑solving skills.

Minimum requirements

• Minimum of a bachelor’s degree.
• Minimum of 1 year of experience in a related field.

Preferred qualifications and skills

• Certification in Event Planning or Travel Coordination.
• Experience with international travel arrangements.
• Knowledge of current trends in event planning and travel management.

• Effective verbal and written communication skills in English.
• Strong organizational skills and computer proficiency.
• Team collaboration and respect for colleagues.
• Strong problem‑solving abilities.
• Physical requirements include occasional travel, standing, walking, climbing stairs, and lifting up to 10 pounds.

Work Environment: climate‑controlled office setting, well‑lit, moderate noise level.

Driving Requirements: use of personal vehicle (or university vehicles) necessary; requires a valid Virginia driver’s license, an acceptable DMV record, and liability insurance.

Time Type:
Full time;

Location:

Onsite (Lynchburg, VA).

Pay Range: $44,000–$50,000. The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes.

It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes.

The University is a Christian religious‑affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law.