Financial Analyst​/Grant Accountant

The University of Lynchburg, a private, regional university in the beautiful foothills of the Blue Ridge Mountains in Central Virginia, is seeking applicants for a full-time Financial Analyst/Grant Accountant position.

This position reports to, is supervised by, and evaluated by the Senior Accountant-Budget and Internal Reporting. I will include the specific duties and responsibilities outlined in the position description, as well as the employee's attitude and general work behavior.

Job Type: Full-Time (Benefits Eligible)

Job Purpose:

Responsible for maintaining, auditing, inspecting, and reporting complex financial information of the University and reports for the University's externally funded grants.

Specific

Job Duties:

Handles all accounting activity for externally funded grants:

• Develops and maintains a listing of all grants along with reporting requirements.
• Develops a checklist of specific items needed for each grant.
• Establishes the budget for each grant on an annual basis and updates as needed.
• Analyzes grants and reviews all grants as needed.
• Meets with each grant manager on a regular basis to review the grant activity.
• Requests or draws grant funds on a regular and timely basis.
• Handles all inquiries from other departments about budgets, account balances and other grant related activities.
• Prepares the various monthly, quarterly, and annual reports for grants and reimbursement requests.
• Oversees the calculation of the federal indirect cost rate (every 3 - 5 years).

Maintains and updates the financial information for various activities:

• Records revenue and expenses for summer conference programs and camps.
• Coordinates accounting and billing to the State of VA for Governor's School.
• Prepares the annual recycling/landfill report.
• Records revenue and expenses for Sports Camps.
• Records revenue and expenses for Study Abroad. Provides a detail of expenses incurred in the U.S. and foreign countries.
• Prepares annual Personal Property Tax Report for the city and remits payment.
• Prepares monthly Campus Store sales tax remittance and journal entry.
• Records monthly and weekly Dining and Meal Plan journal entries.
• Prepares biweekly sales reports, commission entries, and check requests for On and Off-Campus Dining Vendors.
• Records catering invoices and reconciles catering accounts receivable
• Prepares the monthly sales and meals tax calculations and electronic remittance to the City of Lynchburg, County of Bedford and state.
• Compiles Foreign Travel information for Schedule F of the Tax Form 990.
• Prepares annual 990-EZ for Historic Sandusky.
• Reviews and reconciles the Historic Sandusky bank account monthly.
• Oversees and handles transfers from Square for Athletics, Catering and Conferences, SWOB, and OLP.
• Prepares annual Litter Tax Report.
• Records Claytor Nature Center invoices and oversees payments.
• Monitors and reconciles the University's travel advance account on a regular basis.
• Reviews and creates Capital Projects within Project Management System via budgets provided by Capital Projects Manager
• Reviews Capital Expenditures and Capital Projects to identify assets which are to be capitalized and depreciated or held in CIP quarterly.
• Determines appropriate Useful Life of New Capitalized Assets using either reference data or industry standards.
• Maintains Assets within Fixed Asset Management Program including addition of new assets and removal of disposed or sold assets
• Records quarterly depreciation expense allocation entries

Other duties:

• Assists with the preparation for the University's annual audit.
• Prepares other special reports and tax forms as needed.
• Follow up of unclaimed property in payroll, accounts payable, and student refunds. Prepares annual unclaimed property report to the state and remits the payment.
• Prepares agency account deficit letters and follows up as needed.
• Keys Dining/Catering, Mailroom, ITR, Phone charges, and Facilities Management monthly interdepartmental charges and posts to the general ledger.
• Imports monthly purchasing card spreadsheet and reviews all purchasing logs, follows up as needed.
• Invoices Hurt & Proffitt for electricity monthly.
• Backup to the Accounts Payable department.
• Renews alcohol permit annually…