Sr. Police Administration & Resources Manager

Police Financial Manager

This is a professional staff position that works and reports directly to the Chief of Police on budget and strategic planning-related matters, and reports to the Deputy Chief of Police for all other matters. This role performs professional and financial work by assisting the Police Department in maintaining and enhancing departmental programs and functions. The incumbent is responsible for directing and performing necessary oversight of the department's financial and administrative functions, including accounting, operating and capital budget preparation, human resources and payroll administration, purchasing and procurement, asset management, and financial, statistical, and regulatory reporting.

Salary negotiable depending on experience.

Strategic & Budgetary Administration (Reporting to the Chief of Police)
• Assists the command staff with the annual and semi-annual strategic planning process, projecting out over a rolling 3-year period.
• Oversees the development and implementation of short and long-range departmental financial planning initiatives to ensure that current and future fiscal needs are clearly identified and addressed.
• Manages the preparation of departmental requests for capital improvement project funding for submission to the City.
• Responsible for compiling and overseeing the department's annual operating and five-year capital budget requests.
• Collects and analyzes financial data with a strategic mindset while projecting future budget expenditures for the department.
• Acts as the principal advisor to the Chief of Police and command staff on financial, budgetary, accounting processes, human resources and payroll matters, procurement issues, and implications of management decisions and policies.
• Ensures that financial forecasting and long-term financial planning are achieved, including the development of financial feasibility analyses and ad hoc financial reports and models.
• Participates in obtaining financing for projects through federal and state grants and other financing sources.
• Drafts memos, letters, compensation summaries, and other correspondence on behalf of the department.

Financial & Operational Management (Reporting to the Deputy Chief)
• Serves as the primary administrative authority over the Emergency Communications Center (ECC), holding direct responsibility for managing its separate sub-budget and overseeing its distinct payroll system.
• Provides comprehensive oversight, review, and accounting for the department's Master Card program and all travel-related expenditures.
• Responsible for submitting purchase orders, handling the department's accounts payable, and reviewing and authorizing budget expenditures and vendor payments.
• Develops, implements, and maintains comprehensive policies and procedures for department staff to follow, ensuring absolute consistency across all administrative activities.
• Oversees and completes the departmental budget development process, prompts budgetary requests, and prioritizes requests for future acquisition and operational use.
• Completes first and third-quarter appropriation requests, and carry forward requests.
• Supervises expenditures and reconciliation of the department's petty cash fund and all equipment and supply purchases.
• Oversees and completes expenditure transfers.
• Oversees all department revenue reporting and runs periodic revenue reports.
• Oversees the submittal of year-end financial statements and single audit schedules to external auditors.
• Reviews present financial procedures to ensure compliance with established City policies and procedures, and recommends changes or modifications designed to increase the efficiency and effectiveness of accounting operations in the department.
• Oversees the department's fixed asset program.
• Evaluates the need for new technology to meet the need for financial processing, control, and reporting requirements.

Grant, Procurement & Vendor Management
• Manages all departmental grant management functions, leads grant writing, prepares and processes department grant reporting, and completes the annual schedule of federal awards.
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