Budget Coordinator School of Aeronautics

The Budget Coordinator serves as a key financial steward, responsible for directing and maintaining the day to day fiscaloperations of the School of Aeronautics. This position works in coordination with the Provost Office Budget Manager and external partners, including Freedom Aviation, to ensure accurate processing of financial transactions, budget monitoring, and compliance with university policies and procedures. The role provides direct financial support for the School of Aeronautics aircraft fleet, including tracking high-volume operational expenses, invoices, and purchasing card activity associated with fleet maintenance, fuel, parts, and services.

• Process requisitions, purchase orders, and other financial transactions in the university procurement system.
• Monitor requisition workflow and coordinate approvals ensuring timely processing.
• Maintain accurate budget records and track expenditures across multiple accounts and funding sources.
• Track and reconcile aircraft fleet-related expenses, including maintenance, fuel, parts, and vendor services.
• Review and reconcile purchasing card transactions related tofleet operations.
• Assist in the reconciliation of accounts on a regular basis toensure accuracy and completeness, supporting monthly, quarterly,and annual budget review processes.
• Coordinate with internal departments and external vendors regarding purchasing, invoicing, and payment inquiries.
• Ensure compliance with Liberty University financial policies,procedures, and audit requirements.
• Maintain organized records of financial transactions and supporting documentation.
• Assist with resolving discrepancies in budget activity,invoices, or account balances.
• Provide general support and guidance to faculty and staff regarding budget and procurement processes.
• Participate in budget planning, forecasting, and reporting activities as assigned.
• Other duties as assigned to support Flight Operations Coordinator
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

No supervisory responsibilities

• Bachelor’s degree in Business, Finance, Accounting, or arelated field, or equivalent combination of education and experience.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines in afast-paced environment.
• Proficiency with Microsoft Office applications, particularly
  
  Excel.
• Effective written and verbal communication skills.

• Experience with enterprise financial systems (e.g., BuyLU, orsimilar).
• 2 - 4 years of prior experience in higher education or arelated administrative environment.
• Familiarity with budget management and financial reporting processes.

• Ability to effectively communicate both verbally and in writingto convey clear, well articulated information.
• Ability to understand, speak, and write English in order toconvey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University.
• Strong organizational skills.
• Computer skills

• Intuitively able to reason, analyze information and events, andapply judgment in order to solve problems of both a routine and complex nature.

• May be required to sit to perform deskwork or type on akeyboard.
• Regularly required to hear and speak in order to effectively communicate…