Health Information Specialist

Health Information Specialist page is loaded## Health Information Specialist locations:
Lynchburg time type:
Full time posted on:
Posted Todayjob requisition :
JR100777

At Ortho Virginia, you’re part of a team dedicated to delivering expert orthopedic and therapy care across the state. As Virginia’s largest provider of musculoskeletal care, we offer full-time and part-time opportunities in a collaborative, team-oriented environment.

With more than 159 physicians in over 35 locations—including Lynchburg, Northern Virginia, Richmond, Southwest Virginia, and Hampton Roads—Ortho Virginia is a leader in orthopedic surgery, non-surgical care, and physical, hand, and occupational therapy. Our nationally recognized specialists treat a full range of musculoskeletal injuries and conditions, helping patients of all ages move, heal, and thrive.

Join us and become part of a trusted network committed to excellence in orthopedic care.
** Essential Duties and Responsibilities include the following:
**** Advanced Documentation Management
*** Monitor, track, and resolve incomplete, unsigned, and delinquent documentation, including operative reports, highrisk encounters, and time sensitive clinical documentation.
* Collaborate with providers to ensure timely completion of required documentation and escalate issues as appropriate.
** Chart Integrity & Auditing
*** Conduct advanced chart analysis, including chart merges, demographic corrections, and documentation audits to ensure accuracy and compliance.
* Investigate and resolve chart discrepancies, duplicate records, and data integrity issues, document all actions in accordance with organizational and regulatory standards.
* Support internal and external audits by preparing documentation, validating data, and ensuring audit readiness.
** Release of Information (ROI)
*** Process complex and sensitive ROI requests, including legal, insurance, and billing-related disclosures, ensuring strict adherence to HIPAA and organizational policies.
* Manage escalated or highrisk requests, including subpoenas, attorney inquiries, and specialized disclosures.
* Notarize medical records as required and authorized.
** EHR Expertise
*** Utilize advanced EPIC EHR tools for work queue management, chart corrections, imaging normalization, and documentation workflow optimization.
* Serve as a subject matter expert for EPIC documentation processes and HIM-related system functionality.
** Compliance Leadership
*** Ensure full compliance with federal and state regulations governing PHI, including HIPAA, HITECH, and organizational privacy policies.
* Act as a resource for staff and providers regarding privacy, security, and documentation best practices.
** Imaging & Data Integration
*** Oversee normalization and integration of incoming imaging, external medical records, and third party documentation.
* Coordinate with external facilities and vendors to ensure timely and accurate data exchange.
** Provider & Patient Support
*** Assist providers with medical record requests, documentation troubleshooting, delinquent records, and unsigned documentation.
* Provide exceptional customer service to patients, providers, and internal departments regarding medical record inquiries and documentation needs.
** Cross Functional Collaboration
*** Partner with revenue cycle, clinical operations, IT, and external vendors to support audits, billing documentation requirements, and workflow improvements.
* Participate in interdisciplinary initiatives to enhance documentation quality and operational efficiency.
** Process Improvement
*** Identify gaps in HIM workflows and recommend process enhancements to improve accuracy, efficiency, and compliance.
* Contribute to policy development, training initiatives, and continuous quality improvement efforts.
** Job Requirements
**** Experience/Education/Certifications
*** Minimum of 3–5 years of HIM experience with advanced medical records responsibilities.
* Demonstrated expertise in EPIC EHR and electronic documentation workflows.
* Comprehensive understanding of HIPAA, PHI protection, and release of information regulations.
* Associate degree in Health Information Management or related field (Bachelor’s…