IT Purchasing Coordinator IT Operations

This position coordinates the purchase of IT and AV equipment by working with customers, vendors, and internal teams to facilitate purchasing activities and obtain necessary approvals. Responsibilities include managing quotes, purchase orders, vendor onboarding, contracts, payment tracking, reporting, and processing orders through Liberty’s buyLU purchasing system. The role also supports IT Operations with operational purchases, asset repairs, and end‑fiscal‑year purchasing coordination.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Coordinate the purchase of IT and AV equipment, including obtaining customer approvals, processing purchase requests, and facilitating timely order fulfillment.
• Work with vendors to obtain and update quotes, track shipments and deliveries, coordinate payments, and assist with onboarding new vendors into university purchasing systems.
• Process purchase orders and related procurement activities utilizing Liberty University’s purchasing software (buyLU).
• Manage and maintain purchasing documentation, contracts, reports, and records related to procurement activities.
• Collaborate closely with IT Operations and other university departments to support operational purchases, equipment repairs, and technology‑related procurement needs.
• Assist with monitoring order status, resolving purchasing issues, and ensuring accurate communication between customers, vendors, and internal stakeholders.
• Support end‑fiscal‑year purchasing activities, including coordinating deadlines, tracking outstanding orders, and assisting with budget‑related procurement processes.
• Create and maintain purchase‑related reports, spreadsheets, and tracking documentation to support operational planning and financial visibility.
• Ensure compliance with university purchasing policies, procedures, and vendor requirements throughout the procurement process.
• Provide general administrative and operational support related to purchasing, vendor coordination, and technology procurement activities.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

SUPERVISORY RESPONSIBILITIES

N/A

QUALIFICATIONS AND CREDENTIALS

• High school diploma or equivalent
• Proficiency with Microsoft Office and Adobe applications
• 1–3 years of purchasing, procurement, administrative, or operational support experience

Preferred:

• Associate’s or bachelor’s degree in Business or a related field, or currently pursuing a degree
• 1–3 years of experience supporting IT and/or AV technology environments
• Experience working with vendors, quotes, contracts, and purchasing systems
• Familiarity with procurement or ERP software platforms

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University.
• Strong organizational skills.
• Computer skills.

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop in order to conduct…