Executive and Administrator

At Raw Art Works (RAW), we believe that all young people should be seen + heard
, and that everyone has a story to tell. Rooted in art therapy, our creative community arts organization empowers youth through the arts, giving them tools to process what is happening in their lives and to envision new possibilities for their future. Our mission is to ignite the desire to create and the confidence to succeed in underserved youth.

Founded in 1988, RAW fosters an inclusive, trauma-informed environment where young people can express themselves and build strong relationships with peers and staff. Today, more than 350 youth ages 8 to 19 take part in after-school and summer visual and expressive arts groups, digital film school classes, leadership development opportunities, and college and career access programming in Lynn. RAW staff have helped lead the creative youth development movement since its inception, and RAW is recognized nationally for its program impact.

The Executive & Advancement Administrator supports RAW's Executive Director and the systems behind its fundraising work. About half the role is executive support and project coordination; the other half is donor database, gift processing, and development support. It suits someone who enjoys variety, protects confidential information, and follows through on details.

The position reports to the Executive Director, who sets overall priorities and evaluates performance with input from the Development Director. The Development Director guides day-to-day development operations. There are no direct reports.

Schedule: Full-time, on-site; occasional evenings

You will help keep RAW's leadership and development work organized, connected, and moving forward. Your work will include:

• Manage the Executive Director’s calendar, including scheduling, setting priorities with the Executive Director, and resolving conflicts
• Coordinate internal and external meetings: prepare agendas and materials, take notes as needed, and send follow-up
• Plan ahead for scheduling and logistical needs, including external commitments and travel
• Handle confidential information and sensitive communications with discretion

• Maintain a tracking system for the Executive Director’s key initiatives, priorities, and deadlines
• Follow up with staff across departments on action items and flag anything at risk of slipping
• Document decisions, next steps, and progress on strategic projects
• Coordinate cross-functional projects on behalf of the Executive Director as needed

• Enter all gifts into Donor Perfect accurately and on time
• Process and deposit incoming donations in accordance with RAW's financial procedures
• Run regular data audits and merge duplicate records so donor data stays clean and reliable
• Record and honor donor communication preferences, including preferred names, salutations, and opt-in or opt-out requests
• Reconcile gift records with the finance team on a regular schedule and provide data for financial reporting

• Produce and send thank-you letters and tax acknowledgments promptly
• Carry out stewardship touchpoints, including welcome, milestone, and impact communications
• Pull and segment donor lists for the Design & Marketing Manager for campaigns and appeals
• Provide administrative and logistical support for fundraising events
• Pull giving data and prepare materials for board reports and grant applications
• Gather impact stories and information from program staff for donor communications, with care for youth privacy and consent

• Share information between the Executive…