Office Manager, Counseling & Psychological Services​/Wellness & Prevention Servic

Introduction

Babson College is a world-class business school, empowering entrepreneurial leaders to create great economic & social value. It's an exciting launch pad for anyone who wants to make a real impact in higher education. We provide everything you need to achieve your goals, including learning opportunities, outstanding benefits, rich rewards, wellness programs, & a genuine dedication to creating a diverse, multicultural & inclusive community.

The Office Manager provides primary support for the Directors of Counseling & Psychological Services (CAPS) and Wellness & Prevention Services (WPS) respectively. In addition, the Office Manager is responsible for the daily administrative operation of CAPS providing general administrative support, which includes acting as office manager and as the key support staff to the clinicians in the creation of a confidential and welcoming environment.

The Health and Wellness portfolio in the Division of Student Affairs includes Health Services, Counseling and Psychological Services (CAPS), Wellness & Prevention Services, the Peers On Wellness (POW) peer health education program, Religious & Spiritual Life, and the Campus Assessment, Response, & Evaluation (CARE) Team. We provide collaborative, evidence-based, and culturally inclusive health and wellness services that promote a healthy and safe campus community.

We offer prevention and education initiatives, confidential intervention and treatment services, pastoral care, and student-centered advocacy to address undergraduate and graduate students’ mental, emotional, physical, spiritual, and social well-being.

This is a non‑exempt position with the following pay range: $28.91/hour - $32.12/hour; the role is also eligible for bonuses based on performance and budget.

Babson College offers a comprehensive benefits package for full‑time employees working at least 28 hours per week.

• Insurance Coverage
  :
  Medical, dental, vision, group life and long‑term disability insurance, business travel accident insurance, and mental health benefits.
• Time Off
  :
  Starting at 2 weeks of vacation annually, 2 weeks of sick time, 1 week of paid family illness time, 6 weeks of paid parental leave, and 12 paid holidays per year. President’s holidays are determined each year.
• Retirement
  :
  Participation in a 403(b) retirement plan with mandatory employee contributions and a 4:1 employer match.
• Additional Benefits
  :
  Wellbeing programs, virtual fitness platform, and employee assistance program.

• Serve as initial contact for students seeking services at CAPS and Wellness & Prevention.
• Act as office manager for Counseling Services, which includes developing and maintaining operating practices such as record‑keeping systems, forms control, and creating new systems and/or revising established procedures that ensure the smooth and efficient functioning of the office; providing database management and generating monthly and annual reports for Wellness & Prevention and CAPS; managing budgets for Wellness & Prevention and CAPS which includes processing all expense reimbursements and budget transfers for staff;
  
  and monitoring and assisting with budget tracking, quarterly budget reports, and budgeting priorities in all areas; monitoring and maintaining the CAPS email account; setting up travel arrangements for staff.
• Serve as the primary support person for the Director, Counseling & Psychological Services as well as general office support for the clinicians; schedule and maintain appointments for CAPS and Wellness & Prevention staff in the Electronic Medical Record (EMR) ensuring that holidays and vacations are appropriately blocked off, along with staff and clinical meetings.
• Monitor and update the…