Accounts Payable Specialist; On-Site

Job Function

The Accounts Payable Specialist is responsible for recurring and ad‑hoc reporting and analysis within the Accounts Payable department. The role reviews travel and expense reports, interacts with employees at all levels, prepares invoices for payment, posts invoices to the general ledger, and resolves invoice problems by working with internal and external customers.

• Review and approve travel and expense reports, serving as the lead and interacting positively with traveling employees.
• Act as subject‑matter expert on company policies concerning spending and travel, and on software applications used for payment processing.
• Write and build reports in the Certify expense report portal for departmental research and metrics, and analyze as directed.
• Research and resolve invoice problems by responding to vendor email and phone inquiries promptly and professionally.
• Collaborate with locations to resolve purchase order errors.
• Maintain professional relationships with vendors, the purchasing department, and various plant locations.
• Review invoices for completeness and accuracy, and prepare and post them to the G/L for payment; recognize when to escalte problem invoices to the A/P Manager.
• Audit and approve invoices received through an electronic payment system; process paper invoices with a 3‑way match; maintain vendor records including tax and banking information.
• Post invoices in the BPCS Accounts Payable application.
• Audit and process invoices in SAP and work in the VIM system to route invoices to the OCR tool for coding and approval.
• Perform additional duties as assigned, including processing wire invoices.

• Associate’s or Bachelor’s degree in Accounting or a related field (preferred).
• Experience with Microsoft Excel and SAP systems.
• Familiarity with queries and pivot tables.

• Comfortable in a fast‑paced, high‑volume environment and able to handle heavy workloads.
• Exceptional interpersonal skills to interact with employees at all levels.
• Strong organizational skills and effective prioritization.
• Willingness to learn new skills and adapt to changes in systems, processes, and procedures.
• Self‑motivated and capable of working with urgency toward timely completion of tasks.
• Demonstrated accuracy, thoroughness, and promptness in responding to customer needs.
• Leadership qualities demonstrated in prior roles.
• Strong analytical and problem‑solving abilities.

Exact compensation may vary based on skills, experience, and location. Pay range: $65,000 – $75,000 USD.

HP Hood is an Equal Opportunity Employer.

Female/Minority/Veteran/Disabled

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