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Office Administrator/ Coordinator Data Entry Virtual Assistant/ Remote Admin

Special Projects Group Project Coordinator

Job in Lynnwood, Snohomish County, Washington, 98037, USA
Listing for: UMC
Full Time position
Listed on 2026-02-16
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Data Entry, Virtual Assistant/ Remote Admin
Salary/Wage Range or Industry Benchmark: 24 - 26 USD Hourly USD 24.00 26.00 HOUR
Job Description & How to Apply Below

Position Details

Position Title: Special Projects Group Project Coordinator

Date Posted: 02/03/2026

Location: Lynnwood, WA

Pay Range: $24.00 - $26.00

Application Instructions

With more than 100 years of steady growth, UMC is proud to offer an environment where continuous learning, collaboration, and innovation are part of everyday work. We empower team members through hands-on experience, supportive training, advanced technology, and creative problem-solving. Our people are knowledgeable, trusted, and committed to doing what s right-for our clients, our teams, and our communities.

We recognize that our people are the foundation of our success. At UMC, we are intentional about fostering a culture where everyone feels welcomed, respected, and supported. We bring together talented individuals from across the region to form high-performing teams in design, engineering, project management, and business services.

Let UMC be the next step in your career-where your well-being, work-life balance, and growth matter.

Application Process:

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits

Summary:

UMC offers a competitive salary and a generous benefits package, including:

  • Medical, dental, and vision insurance
  • 401(k) plan with company match
  • Health Savings and Flexible Spending Accounts
  • Company-paid life and disability insurance (STD/LTD)
  • Paid Time Off (PTO) beginning at 120 hours annually for full-time employees
  • Seven paid holidays plus one floating holiday
  • Employee Assistance Program
  • Professional development support and tuition reimbursement
  • Employee referral program
  • Wellness program and employee events

    • Paid Time Off:

    Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full-time employees.

    Position Description

    Starting Hourly Wage: $24- $26/hour; depending on experience

    Location: Lynnwood, WA

    Classification: Non-Exempt

    Must be eligible to work in the U.S.

    - Sponsorship not available

    Position Overview:

    The Project Coordinator provides essential administrative and organizational support to the Special Projects Group, helping ensure smooth project operations and documentation management.

    Key Responsibilities:

  • Project Support
  • Organize, scan, copy, fax, and file project-related documents.
  • Review and proofread documents for clarity and accuracy.
  • Maintain organized digital and physical filing systems.
  • Coordinate the pickup, delivery, and duplication of project drawings.
  • Assist in preparing and submitting project documentation, including submittals and operation/maintenance manuals.
  • Support the development and coordination of red-line and as-built drawings.
  • Manage the distribution and posting of Requests for Information (RFIs).
  • Share project materials with team members as needed.
  • Archive completed project documents.
  • Estimating Support
  • Assist with the bid process and related documentation.
  • Coordinate client and vendor bid quotes using project management tools.
  • Help procure bid documents through designated systems.
  • Procurement Assistance
  • Prepare and process purchase orders in support of project needs.
  • Project Information Management
  • Update and maintain project data in relevant systems (e.g., Sales Logix).
  • Support the setup of new projects, including acquiring job numbers.
  • Assist with closing out purchase orders and preparing subcontracts or work requests.
  • Project Close-Out
  • Help facilitate the completion and documentation of project close-out activities.
  • Administrative Support
  • Prepare and submit expense reports for the Special Projects Group Manager.
  • Maintain regular and punctual attendance, which is essential to the role.

    • Secondary Responsibilities:

  • Attend meetings and document action items and follow-ups.
  • Manage office supplies, equipment, and materials.
  • Handle incoming and outgoing mail, deliveries, and returns.
    • Position Requirements

    Required

    Skills and Abilities:

  • Proficiency in Microsoft Outlook, Excel, Word, Adobe Acrobat, internet browsers, and file management systems.
  • Strong attention to…
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