Property Operations Coordinator

Overview

The Westcott Ventures team is growing, and we are looking for our next team member. If you enjoy a fast-paced environment, an opportunity to make a daily impact, and a close working relationship with colleagues and leaders, then this is the right place for you.

You should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail and have a no-task-too-small approach to our work. An ideal team member will be able to work well independently but also be flexible enough to be directed at times.

• Provides high-level administrative support and assistance to the team and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting communications (phone, email, text, letters), billing/invoicing.
• Receives incoming communication or memos on behalf of the team, reviews contents and determines importance, and summarizes and/or distributes contents to appropriate teammates.
• Retrieves information as requested from records, emails, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Support in event setup for smaller department events and larger company-wide events.
• Be an active member of the Ventures team helping with coordination, communication, and knowledge sharing.
• Performs other related duties as assigned.

• 2+ years of experience supporting a team in a fast-paced environment
• Strong communication skills, ability to read, write, speak and understand English
• Strong attention to detail, follow-through, and resourcefulness
• Strong interpersonal and effective oral and written communication skills
• A desire to collaborate - You understand that work is easier (and more fun) with teamwork.
• Tech Savvy, strong proficiency in Microsoft applications.
• Ability to take on a wide variety of challenges and provide creative solutions
• Ability to work independently and efficiently with ambiguity and discretion
• Thrives in a fast-paced environment
• Proficient in collaborating across company departments
• Occasional weekend or evening work may be required to address emergencies.

• Have a high school diploma, with a preference for a four-year degree
• Experience in administrative or property management roles