Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

School Office Coordinator

Job Location:

0091 St. Thomas More Parish, Lynnwood, WA 98036

Position Type:
Full Time

Salary Range: $25.00 - $27.50 Hourly

The School Office Coordinator serves as the first point of contact for students, families, staff, and visitors at the school. This role is responsible for ensuring a welcoming, organized, and professional front office environment while managing daily administrative operations. The School Office Coordinator supports school leadership by coordinating communication, maintaining accurate records, and helping ensure smooth day‑to‑day school operations.

• Front Office & Reception
  • Greet and assist students, families, staff, and visitors in a professional and welcoming manner
  • Answer and direct phone calls, emails, and front office inquiries
  • Manage visitor check‑in procedures and maintain campus safety protocols
  • Oversee daily front desk coverage and ensure consistent office operations
• Communication & Coordination
  • Serve as a central communication hub between families, faculty, and administration
  • Distribute announcements, newsletters, and school communications
  • Support scheduling and coordination of meetings, events, and appointments
  • Handle incoming and outgoing mail and deliveries
• Student & Family Support
  • Assist with student attendance tracking and late arrivals/early dismissals
  • Support enrollment and registration processes as needed
  • Maintain student records and ensure data accuracy in school systems
  • Respond to routine family questions and route more complex issues to appropriate staff
  • Provide basic student care support, including ice packs, bandages, and assistance for minor student needs
• Administrative Support
  • Maintain office supplies and coordinate ordering as needed
  • Support school leadership with clerical tasks and data entry
  • Assist with filing, recordkeeping, and document management
  • Help prepare materials for school events, meetings, and presentations
• Safe Environment Program Coordination
  • Manage compliance with the school’s Safe Environment Program for all employees and volunteers
  • Track and maintain required documentation, background checks, and training certifications
  • Coordinate onboarding requirements related to Safe Environment compliance
  • Serve as liaison with the parish/school Safe Environment office or archdiocesan compliance system
  • Ensure all volunteers and staff are cleared and current prior to service in the school
  • Maintain confidential records in accordance with diocesan and school policy
• Safety & Compliance
  • Enforce visitor management and campus security procedures
  • Maintain confidentiality of student and family information in accordance with school policy and applicable laws
  • Support emergency procedures and drills as directed by administration

• High school diploma required; associate’s degree preferred
• Previous experience in a school, office, or customer service environment strongly preferred
• Strong interpersonal and communication skills
• Proficiency with basic office software (email, spreadsheets, student information systems a plus)
• Ability to multitask, stay organized, and remain calm in a fast‑paced environment
• Professional, welcoming demeanor with strong attention to detail
• Experience with compliance tracking or volunteer management preferred
• Salary determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications

• Customer service mindset
• Organization and time management
• Clear and professional communication
• Problem‑solving and flexibility
• Team collaboration
• Attention to compliance and detail

This is a full‑time, non‑exempt hourly position working 11 months per year, with no work scheduled in July.

This position works in a school front office setting with frequent interaction with students, families, and staff. The role may require occasional extended hours during peak school events or enrollment periods.

Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.