Inventory Administrator

Inventory Administrator

Department:
Operations / Inventory Management

Reports To:

Store Manager or Operations Supervisor

The Inventory Administrator is responsible for managing, monitoring, and maintaining accurate stock levels within the supermarket. This role ensures that products are properly recorded, stocked, and replenished to meet customer demand and operational efficiency. The Inventory Administrator works closely with purchasing, warehouse, and sales teams to prevent stock discrepancies and optimize inventory management systems.

• Maintain accurate and up-to-date records of all incoming and outgoing stock.
• Conduct regular inventory counts, audits, and reconciliations.
• Monitor stock levels to anticipate shortages or overstock situations.
• Process purchase orders, delivery receipts, and stock adjustments in the system.
• Coordinate with suppliers and store departments to ensure timely delivery and restocking.
• Identify and report discrepancies or variances in inventory and suggest corrective actions.
• Generate inventory reports and analyze data for decision-making.
• Ensure that inventory storage areas are organized, clean, and compliant with safety and hygiene standards.
• Support store management in planning promotions, seasonal stock management, and clearance events.
• Assist in developing and improving inventory control procedures and tools.

• High school diploma or equivalent;
  Associate’s or Bachelor’s degree in Business, Supply Chain, or related field preferred.
• 2+ years of experience in inventory control, warehouse administration, or retail operations (supermarket experience preferred).
• Strong knowledge of inventory management software and Microsoft Excel.
• Excellent attention to detail and high level of accuracy.
• Strong organizational, analytical, and problem‑solving skills.
• Ability to work effectively with multiple teams in a fast‑paced environment.
• Good communication and interpersonal skills.
• Basic understanding of supply chain and logistics processes.
• Accuracy and attention to detail
• Time management and prioritization
• Analytical thinking
• Accountability and integrity
• Team collaboration
• Adaptability in a retail environment