Bookkeeper - High School

Job Summary

This position performs various accounting functions such as data entry into financial software, reviewing documentation for processing to ensure accuracy of data and adherence to procedures, preparing corrections to records, assisting with training of school level secretarial or bookkeeping staff, compiling information, and other accounting duties as required.

This job has no supervisory responsibilities.

• Performs a variety of activities to maintain internal control of school activity funds through a computerized accounting system.
• Provides answers to inquiries from Principals and Directors regarding fund availability.
• Provides instruction and training to school and departmental personnel on how to utilize software system.
• Enters information into the software system for the school activity accounts as needed.
• Verifies cash and deposits made by school staff, ensuring that all monies received have been properly receipted and promptly deposited.
• Verifies that all purchases have proper documentation.
• Verifies accuracy of figures, calculations, and postings of business transactions recorded by other employees.
• Reviews activity in any ongoing Board-approved fundraisers.
• Reviews concession sales and performs gross profit analysis as needed.
• Posts and records transactions.
• Prepares monthly reports.
• Ensures that policies and procedures are followed at the school level for the school activity accounts.
• Performs bank reconciliations.
• Assists with payroll processing as needed.
• Assists with preparation for auditors as needed.
• Assists with accounts payable as needed.
• Performs other duties as assigned.

High School Diploma or State Approved High School Equivalency;
Associate’s degree preferred. Three (3) years of experience in accounting. Experience in governmental or school accounting is preferred. Or an equivalent combination of education, experience, and/or training that provides the required knowledge and abilities.

• Knowledge and understanding of accounting principles and procedures.
• Knowledge of internal controls.
• Knowledge of general office procedures and equipment.
• Knowledge of computerized accounting programs.
• Skill in typing and/or operation of a computer keyboard.
• Good organization and mathematical/accounting skills.
• Good organizational skills.
• Ability to work independently with little supervision.
• Ability to work under pressure and handle deadlines.
• Ability to deal courteously and diplomatically with school employees, vendors, and the general public.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to perform work requiring meticulous attention to detail and accuracy.

• Salary:
  Grade 117 – Placement on salary schedule based on years of experience. Up to ten (10) years allowed.
• The stated salary range reflects the opportunity for 225 day work year; 8 hours per day pay over the course of the employee’s tenure. The top pay is not a potential starting salary.
• Excellent benefits package (including health, dental, vision, and life insurance; employee assistance program); personal and sick leave; membership in State Retirement System.

• Complete an online application.
• Submit a resume and cover letter.
• Submit professional certificates, transcripts, and three professional evaluations and/or reference letters.

BIBB COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER. The Bibb County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation so long as the accommodation does not create an undue financial hardship for the district. A complete list of physical demands associated with the position can be obtained from HR.