Transportation and Logistics Bookkeeper

Benefits

• Competitive salary
• 401(k)
• Opportunity for advancement

We are seeking a detail-oriented and analytical Bookkeeper to join our transportation and logistics team. You will be responsible for maintaining accurate day-to-day financial records, processing driver payroll, and managing specialized transportation accounts payable and receivable. Your work will directly support cash flow management and operational efficiency across our logistics network.

• Fleet Expense Tracking:
  Accurately record and categorize operational expenses including fuel purchases, toll/I-Pass usage, driver reimbursements, and routine vehicle maintenance.
• Freight Billing & Invoicing:
  Generate and send precise freight invoices to clients, ensuring accessorial charges (e.g., detention, layover, lumper fees) are properly billed.
• Accounts Payable (A/P):
  Process vendor bills such as broker fees, carrier settlements, and equipment leases, ensuring timely payments to maximize cash on hand.
• Accounts Receivable (A/R):
  Monitor outstanding invoices, follow up on past-due freight accounts, and resolve customer billing discrepancies.
• Driver Payroll:
  Analyze driver logs, trip sheets, and mileage reports to accurately calculate and process weekly payroll, settlements, and tax deductions.
• Reconciliation & Reporting:
  Reconcile bank and credit card statements, audit fuel card statements against company ledgers, and assist in preparing weekly profit and loss (P&L) statements.
• Compliance Support:
  Maintain compliance with industry-specific financial regulations, including International Fuel Tax Agreement (IFTA) record-keeping.

• Experience:
  
  Proven experience as a bookkeeper, accounting clerk, or similar financial role. Previous experience in the transportation, trucking, or logistics industry is highly preferred.
• Software Proficiency:
  Strong proficiency in accounting software like Quick Books and advanced Microsoft Excel skills. Familiarity with industry-specific transportation management systems (TMS) is a plus.
• Industry Knowledge:
  Understanding of owner-operator settlements, freight factoring, and per-diem pay structures.
• Attention to Detail:
  High degree of accuracy when entering high-volume transactional data (rate confirmations, receipts, bills of lading).
• Communication:
  Strong communication skills to effectively negotiate or resolve discrepancies with drivers, vendors, and clients.