Periodontics Department and Academic Manager - Penn Dental Medicine

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Periodontics Department and Academic Manager - Penn Dental Medicine

Manager B, Academic Affairs, Academic Administration

As Periodontics Department and Academic Manager, independently manage coordination of faculty onboarding and administration, which includes part‑time, full‑time and associated statuses. Serve as Periodontics departmental liaison with faculty, staff, students, and other University of Pennsylvania office personnel and external clientele. Schedule meetings and events and participate in meetings as required. Prepare correspondence, reports, etc., for the Department Chair, Postdoc and Pre‑doctoral directors, and other faculty as needed.

Manage complex calendar management and scheduling for the Department Chair, Program Directors and other faculty as needed. Oversee departmental academic activities including Pre and Post Doc education, and financial activities, including purchasing, reimbursement, memberships, monitoring expenses, processing, and payment follow‑up. Prepare appropriate paperwork and scheduling for all faculty actions, including appointments, reappointments, promotions, and departmental staffing searches.

• Maintain academic calendar for Department.
• Coordinate & schedule interviews with department program applicants. Manage interviews & provide administrative support.
• Coordinate & organize orientation for incoming postdoctoral and predoctoral students, fellows & scholars.
• Utilize patient/academic management portal to input data, maintain records, and generate reports.
• Periodontics department liaison with faculty, staff, students & various Penn stakeholders. Independently manage the coordination of faculty onboarding & administration (variety of part‑time, full‑time, visiting statuses). Schedule meetings & events in collaboration with PDM teams. Prepare correspondence, reports, etc. & manage calendar for Dept. Chair & Program Dir.
• Oversee dept. financial projects - purchasing, reimbursement, memberships, monitoring expenses, processing & payment. Processing Concur reimbursements, assisting with travel arrangements, scheduling meetings on behalf full time faculty, maintain schedules for full time faculty. Assist Managers and administrative staff with responding to telephone, email, and walk‑in inquiries, scheduling room reservations, distributing mail, assisting with event planning and with implementation and execution of graduation, orientation, and applicant interviews.
• Prepare appropriate paperwork & scheduling for all faculty actions - appointments, reappointments, promotions, & dept. staffing searches. Admin. point of contact for faculty searches. Process H‑1B & J‑1 Visa applications for international faculty &…