Senior Executive Administrative Assistant to Senior Vice President Administration and F

Job Title

Senior Executive Administrative Assistant to the Senior Vice President for Administration and Finance

Macon, GA 31207 (additional locations possible)

Administration/Finance

• Provide high‑level administrative and financial support under indirect supervision.
• Manage and audit departmental budgets and revenue accounts, overseeing business transactions and ensuring compliance with policies and procedures.
• Coordinate complex schedules and calendars for the Senior Vice President and associated staff.
• Arrange travel and accommodations, preparing necessary documentation and itineraries.
• Communicate effectively with constituencies both inside and outside the university, handling a wide variety of activities and confidential matters with discretion.
• Review and question expenses to ensure compliance with budgets and financial policies.
• Deliver excellent customer service while interacting professionally with university stakeholders and internal departments.

• Comprehensive understanding of financial management principles, including basic accounting and/or bookkeeping.
• Knowledge of, or ability to quickly learn, university policies, procedures, and procurement processes.
• Strong organizational and time‑management skills with the ability to prioritize multiple tasks.
• Advanced proficiency in Microsoft Office Suite and ability to learn various enterprise systems such as Workday.
• Excellent written and verbal communication skills for professional correspondence.
• Problem‑solving skills to address scheduling conflicts and operational issues.
• Proficiency in Word, Excel, and other office productivity tools to create and manage documents, expense reports, and spreadsheets.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Ability to work independently under minimal supervision while managing complex tasks.
• Ability to collaborate across departments and build professional, positive working relationships.
• Ability to adapt to changing priorities and work in a fast‑paced environment.
• Knowledge of Microsoft Outlook and calendar maintenance.

• A bachelor’s degree from an accredited university/college or an equivalent combination of education and directly related experience.
• At least one year of progressively responsible administrative support experience, including basic accounting and/or bookkeeping.

Criminal history and credit check required.

Resume, cover letter, and a list of three professional references with contact information.

Education, Employment, & Equal Opportunity:
The University will ensure equal opportunity for applicants and employees in all of its policies and practices, including, but not limited to, recruiting, hiring, transfers, promotions, compensation, benefits, layoff and recall policies, University‑sponsored training programs, education, tuition assistance, and social and recreational programs. Persons needing reasonable accommodations under the Americans with Disabilities Act to participate in the application process are encouraged to contact Human Resources.

40 hours per week. Job Family:
Staff Clerical Non‑exempt.