Administrative Assistant

Pay Grade: F

We protect lives. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well‑being; and preparing the State of Georgia for responding to disasters.

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play.
• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and Georgia residents.
• Work with a Dynamic and Diverse Team – Collaborative and inclusive work environment where employees share ideas and leverage collective strengths.
• Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long‑term career.
• Take Part in a Hands‑on Working Culture – Unique culture of active engagement and problem‑solving, no matter your role.
• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you.

As an Administrative Assistant with Macon‑Bibb County Environmental Health, you will join a dedicated group of public health professionals working to protect the health and well‑being of communities across the state by supporting vital public health initiatives. This role offers the opportunity to make a meaningful impact, a great schedule, and a healthy work‑life balance, allowing you to grow your career while maintaining time for what matters most to you.

The Administrative Assistant performs a wide range of clerical and administrative support functions, which include serving as the primary point of contact for the public for inquiries by phone and in‑person, data entry, record maintenance, document preparation and assisting with billing functions.

• Serves as a primary point of contact for the public when calling or entering the office.
• Provides general clerical support including data entry/maintenance, copying, faxing documents.
• Generates bulk billing for annual fees in regulated program areas.
• Collects and enters accurate information for facilities and complaints.
• Provides clerical support and excellent customer service to clients.
• Receives and directs telephone calls and faxes accordingly.
• Participates in all required training.
• Helps with emergency preparedness response during declared emergencies.
• Performs additional duties as assigned.

High School diploma or GED and two (2) years of job‑related experience.

• Proficient in the core applications of Microsoft Office Suite.
• Advanced knowledge of Excel.
• Experience using the Digital Health Department (DHD) platform.

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary.

DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the U.S. Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

The candidate selected for this position may be subject to pre‑employment drug screening and a criminal background check.

Relocation assistance is not provided.

In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department.

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email DPH-ADA.gov.

In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long‑term care, and life insurance.

Part‑time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.

Due to the volume of applications received, we are unable to provide information on application status by phone or e‑mail. All qualified applicants will be considered, but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.