Administrative Assistant

Join us at

Next Step Care

- a place where you'll be valued, recognized and rewarded for the vital work you do each day. We'll surround you with a strong team and leadership that supports every aspect of your life - both inside and outside of our centers. And you'll get to practice your passion in a non-profit, mission-driven organization that's known for the highest level of care in our communities

Administrative:

* Performs administrative duties such as typing memos, correspondence, reports, and other documents as directed by supervisor as well as copies, sorts/distributes mail, and performs calculations as needed.

* Sends, receives, and distributes faxes and emails as appropriate.

* Mails materials using various methods and services as directed.

* Runs local errands including trips to the post office and local businesses for the occasional purchase of supplies.

* Print, distributes and makes revisions to forms or other documents as directed.

* Assists with processing job applications which includes references checks, background checks, licensure/registration verification etc., as necessary.

* Assists with event planning including travel arrangements and reservations for staff as requested.

* Assists with the production of the organization's newsletter by compiling information and articles submitted by others.

* Creates and maintains monthly calendar, meeting agendas and action plans and distribute as directed by supervisor.

* Provide administrative support to the Vice President and Department Directors as directed by supervisor.

* Assists in administrative studies and/or projects as assigned.

Supplies and Equipment Maintenance

* Orders supplies as needed. Includes but not limited to office supplies, toiletries, refreshments and community education supplies.

* Performs daily upkeep of office machines, including changing cartridges and stocking with paper and requests and coordinates repairs for office equipment as necessary

Customer Service

* Provides reception service (information, beverages, and assistance) to visitors, sales representatives, etc.

* Courteously and professionally answers and redirects all incoming calls.

Record Management:

* Maintains filing system in an efficient and organized manner.

* Maintains and distributes staff contact information.

* Ensures timely notification of upcoming project and assignment due dates for Executive Director, Regional Directors and Department Directors.

* Records minutes of staff and other meetings as directed by supervisor.

Compliance:

* Reports corporate compliance concerns appropriately

* Reports work time and business expenses in accordance with organizational guidelines.

* Maintains work areas in an organized manner.

Meeting Attendance:

* Attends staff meetings, in-services seminars and workshops as directed by supervisor.

ADDITIONAL DUITIES AND RESPONSIBILITIES:

* May be required to assist with creation of power point or other presentations and or documents for the Vice President of Operations and/or Department Directors.

* May be required as needed to travel to other offices within the organization to perform certain duties as outlined above.

SKILLS AND ABILITIES:

* Knowledge of personal computers and the ability to operate Microsoft applications to include Word, Excel, Power Point, Access and Outlook.

* Thorough knowledge, adherence and enforcement of current regulations, as well as NSC Operational guidelines and best practices as related to the operations of the SOURCE Program and NSC.

* Thorough knowledge, adherence and enforcement of NSC personnel guidelines.

* Maintains constructive working relationships by communicating and interacting effectively with supervisors, organizational leadership, peers and individuals inside and outside the Organization, in a positive, professional and respectful manner.

* Demonstrates good judgment and decision making.

* Manages multiple deadlines with demonstrated flexibility in working with changing priorities.

* Portrays a positive image of the organization and communicates guiding principles, mission, vision and values.

* Completes work in a timely, accurate, efficient and thorough manner and is conscientious about assignments/responsibilities; ability to organize and prioritize responsibilities and assignments.

* Consistently reports to work on time prepared to perform duties of the position.

* Exceptional computer skills, good organizing and planning skills.

* Able to deliver excellent customer service, externally and internally.

* Able to react effectively and calmly in emergencies.

* Able to maintain customer confidentiality.

* Managing multiple deadlines with demonstrated flexibility in working with changing priorities

* Ability to react effectively and calmly in emergencies situations

MINIMUM QUALIFICATIONS:

* High School Diploma or GED equivalent.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are a representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable…