Executive Assistant​/Administrative Coordinator

4580 Sheraton Dr, Macon, GA 31210, United States

Are you a master of organization and skilled at transforming chaos into order?
Can you balance supporting leadership with managing office operations effortlessly?
Do you excel in creating seamless client experiences and engaging community interactions?
Are you ready to take on a dynamic role that impacts both administration and client relations?

Final question:
When faced with a challenge, do you get excited or run away?

As an Executive Assistant/Administrative Coordinator at Brodie Law Group, your role is vital in ensuring the operational flow of the firm and supporting the leadership team, particularly Ashley Brodie. This position is a key component in facilitating efficient administrative operations, allowing Ashley to focus on strategic legal leadership and client advocacy. Your involvement will directly impact the firm's ability to deliver exceptional client service and maintain a supportive work environment.

• Executive Support: Manage the Firm Owner's calendar, assist with email handling, coordinate travel arrangements, support personal and professional priorities, and prioritize schedules to alleviate administrative burdens.
• Team Coordination: Facilitate internal communications, coordinate office announcements and reminders, and help ensure administrative tasks and operational initiatives stay on track.
• Meeting Preparation: Prepare agendas, build presentations, and schedule necessary team meetings to keep firm operations organized and moving forward.
• Client Experience Management: Manage client touchpoints such as appreciation gifts, surgery boxes, welcome gifts, and other hospitality initiatives designed to enhance the client experience.
• Community Engagement: Help identify, coordinate, and execute community outreach, referral-building, educational, and networking opportunities that strengthen the firm's community connections and local presence.
• Business Growth Support: Assist with special projects, community-facing initiatives, and operational activities that support the firm's continued growth and expansion.
• Event Planning: Organize logistics and coordinate firm events, including Lunch & Learns, staff appreciation initiatives, client hospitality programs, team-building activities, and community gatherings.
• Social Media Support: Provide light assistance in capturing content and supporting the Firm Owner and firm leadership in promoting firm activities online.
• Operational Coordination: Assist with office logistics, coordinate case-related scheduling and medical narrative logistics, and help keep projects, tasks, and operational initiatives moving forward.

• Organizational
  
  Skills:
  
  Proven ability to manage multiple priorities effectively and maintain detailed oversight of projects, schedules, and operational initiatives.
• Administrative
  
  Experience:
  
  Previous experience in administrative support roles, preferably within a legal, professional services, or fast-paced business environment.
• Communication
  
  Skills:
  
  Strong professional communication abilities, both written and verbal, to engage effectively with clients, vendors, community partners, and internal team members.
• Proactive Problem Solving: Demonstrated ability to anticipate needs, solve problems independently, and reduce workload on leadership.
• Resourcefulness & Initiative: Ability to gather information, make recommendations, exercise sound judgment, and execute projects independently without requiring constant direction or supervision.
• Event Management: Experience planning and organizing events, meetings, and community initiatives with strong attention to detail and follow-through.
• Hospitality & Relationship Building: Ability to coordinate client appreciation initiatives, community events, and relationship-building experiences with professionalism and care.
• Attention to Detail: High attention to detail in managing administrative responsibilities, coordinating events, and supporting firm initiatives.

• Professional Growth: Engage in meaningful work with direct access to firm leadership, fostering personal and professional development.
• Impactful Role: Play a critical role in the firm's success, enabling leadership to focus on high-value activities and strategic growth.
• Collaborative Culture: Enjoy a supportive and inclusive work environment that values initiative and innovation.
• Community Focus: Contribute to community outreach and engagement initiatives, aligning work with greater societal impact.

Join Brodie Law Group and make a substantial impact in a role that blends operational excellence with strategic administrative support. If you're ready to bring your organizational prowess and initiative to a respected law firm, we invite you to apply and become an integral part of our mission.