Corporate Administrative Assistant

Job Description

Job Description

Job Announcement Open:
June 23, 2026;
Close:
July 3, 2026

Administrative Assistant

State Adjutant

State Quartermaster, State Commander, various State Officers, and external stakeholders

• Assist in interactions with subordinate units and external visitors.
• Coordinate and register members for meetings
• Coordinate with Posts and Districts regarding VFW Programs, assist with their completion documentation
• Coordinate with Posts and Districts regarding updates from State Leadership
• Coordinate with vendors to assist with fulfillment of orders
• Prepare correspondence for signature
• Maintain office supplies
• Design ad pages for various events

• Assist with the preparation of meeting materials and minutes for State and some committee meetings.
• Manage room bookings and prepare meeting documents.
• Organize, maintain, and archive files (physical and electronic) for the State Adjutant/Quartermaster.
• Open, sort, and distribute incoming mail; recommend actions for mail requiring attention.
• Procure office supplies and manage executive protocols such as holiday and thank you cards.
• Prepare various reports, outlines and documents as needed

• Education :
  Associate degree or equivalent experience.
• Experience : 3+ years of administrative experience in a business environment.

• Excellent judgment, oral, and written communication.
• Strong organizational, research, analytical, and problem-solving abilities.
• Ability to prioritize work, meet deadlines, work under pressure, and handle multiple tasks.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• High level of confidentiality and minimal supervision required.

• Office environment with standard office equipment.
• Use of various software applications.

• Ensure efficient administrative support for the Adjutant and Quartermaster.
• Maintain necessary office materials and supplies.
• Prepare and distribute documents, reports, presentations, and schedules.
• Process and acknowledge unsolicited donations and manage government form filings.

• Employees are encouraged, if eligible, to join the VFW or VFW Auxiliary and promote membership benefits.

This position is not eligible for relocation assistance.