Administrative Coordinator - Office of the President & Office of Institutional Planning and Str

Job Title:

Administrative Coordinator
- Office of the President & Office of Institutional Planning and Strategy

Location:

MGA
- Macon

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

Middle Georgia State University (MGA), a multi-campus, baccalaureate and graduate degree-granting public institution, is the most affordable public state university in Georgia. MGA has five campuses-Macon, Cochran, Dublin, Eastman, and Warner Robins, all located in central Georgia-and global outreach through its fully-online campus. Its enrollment of 8,400 students is largely comprised of students from most of Georgia's 159 counties. The University has six academic schools, including Georgia's flagship aviation program, that support its mission to educate and graduate inspired, lifelong learners whose scholarship and careers enhance the state.

The Office of the President and the Office of Institutional Planning and Strategy are fast-paced, high-energy environments. Staff members are expected to exercise a high degree of responsibility and independent judgment. This position provides administrative assistance in the daily operation of the Office of the President and the Office of Institutional Planning and Strategy and reports to the Executive Assistant to the President and dotted line reporting to the Vice President for Institutional Planning and Strategy and serves as a member of the Office of the President.

• Coordinates front office operations, including phone, email, and in-person inquiries.
• Greet visitors, provide information and assistance, and refer to appropriate personnel.
• Maintain database of supplies and materials.
• Maintain database of contacts.
• Prepares and submits purchase requisitions and requests for in accordance with USG and MGA procurement requirements on behalf of Office of the President and Office of Institutional Planning and Strategy.
• Retrieve and distribute mail for Office of the President and Office of Institutional Planning and Strategy.
• Receives items and assists with tracking and documentation of assets and inventory to ensure accurate records and compliance with MGA and USG policies.
• Identifies supply needs and coordinates with procurement to place orders.
• Performs any other related duties as assigned by the Executive Assistant to the President.

• Coordinates front office operations, including phone, email, and in-person inquiries.
• Support security measures of Administration building.
• Greet and direct guests in Administration building.
• Covers phone and calendars in absence of Executive Assistant to the President.

• High school diploma or equivalent

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with having a similar position for two or more years.
• Demonstrated experience with administrative support functions, including purchasing, budgeting, and inventory tracking.

• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Excellent written and verbal communication skills.

• Knowledge of modern office practices and procedures.
• Knowledge of university and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of electronic document management and recordkeeping practices
• Skill in prioritizing and organizing work.
• Skill in the use of office technology including computers, scanners, multifunction devices, and collaboration platforms.
• Skill in oral and written communication.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://(Use the "Apply for this Job" box below)..

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://.

Middle Georgia State University is committed to four core values in what we do and represent: CORE VALUES:
Stewardship
- Engagement
- Adaptability
- Learning

Middle Georgia State University is committed to ensuring a safe learning environment that supports the dignity of all members of the University community. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Middle Georgia State University. Pursuant to Board of…