Office Manager | Part-Time | Macon Centreplex

Oak View Group

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end‑to‑end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world‑class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

The Office Manager is responsible for overseeing the administrative, accounting, and compliance functions of the venue while providing operational support to the General Manager and Hospitality leadership team. The Office Manager is expected to maintain accurate financial records, ensure compliance with company policies and contractual obligations, manage subcontractor and vendor documentation, and oversee key administrative processes that support the day‑to‑day operations of a fast‑paced, multi‑department hospitality venue.

This role may also include some basic human resources and other general clerical duties as assigned.

This role will pay an hourly rate range of $18.00 - $21.00.

Part‑time roles: 401(k) Savings Plan and 401(k) matching.

This position will remain open until September 25, 2026.

The Macon Centreplex is comprised of the Macon Coliseum, Macon City Auditorium, and Atrium Heath Amphitheater. The Macon Coliseum is home to tenant hockey team, the Macon Mayhem, and seats 9,000 patrons. Family shows, concerts, trade shows, GHSA, among others, are frequent entertainment at the venue. The Macon City Auditorium first opened in 1925 and has hosted iconic greats like Otis Redding, The Allman Brothers, and Little Richard.

The venue hosts concerts, weddings, private galas, and comedy shows, among other events, in its 2,500‑seat space. The 10,000‑capacity Atrium Health Amphitheater opened in spring of 2024 with concerts, comedy shows, graduations, and community events.

• Reconcile bank deposits, cash receipts, and sales reports with point‑of‑sale and event reporting systems.
• Prepare weekly and monthly financial reporting packages for Corporate Finance.
• Assist with month‑end and year‑end closing activities, journal entries, and account reconciliations.
• Generate financial reports including Profit & Loss statements, event recaps, catering activity summaries, labor reports, and revenue analyses.
• Maintain compliance with internal accounting controls and audit requirements.
• Maintain all subcontractor, vendor, and service provider agreements for the venue.
• Coordinate the collection and tracking of required vendor documentation, including Certificates of Insurance (COIs), W‑9s, business licenses, permits, and executed contracts.
• Develop and maintain organized filing systems for financial, operational, HR, and legal records.
• Ensure proper document retention and compliance with company record‑keeping policies.
• Maintain business licenses, permits, certifications, and regulatory documentation required for venue operations.
• Track training records and compliance certifications for employees and departments.
• Maintain payroll records and supporting documentation.
• Generate payroll reports by department, event, and labor category.
• Serve as the venue liaison for payroll inquiries and coordinate with Corporate Payroll as needed.
• Other duties as assigned.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• 1 year of experience in office management, accounting, finance, or business administration.
• Experience in hospitality, food and beverage, entertainment venues, or event operations strongly preferred.
• Experience managing contracts, vendor agreements, and compliance documentation preferred.
• Understanding of accounting principles, payroll administration, and financial reporting.
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience preparing accurate spreadsheets and reports.
• Ability to maintain confidentiality and exercise sound judgment.
• Consistent and reliable attention to detail, accuracy, and validity.
• Ability to…