Medical Case Manager-Admistrative Specialist-Intake and Daty Entry
Listed on 2026-09-21
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Healthcare
Healthcare Administration, Medical Records
*** MILITARY EXPERIENCE STRONGLY PREFERRED
*** Aeromedical Administrative Specialist — Intake & Data Entry Primary lane:
Intake, Data Entry & System-of-Record Integrity (cross-trained on all functions)
Program HQ AFRC/SG Aeromedical Case Management Support (Contract FA664326C0002)
Employer Unified Health Partners, LLC (Prime)
Location HQ AFRC, Robins AFB, Warner Robins, GA (on-site)
Employment type Full-time, non-exempt (SCA)
Labor category SCA 12190 – Medical Record Technician Reports to Lead Medical Case Manager / Focal Point (UHP)
Positions 1.0 FTE
Unified Health Partners, LLC (UHP) holds Contract FA664326 C0002 (awarded from RFQ FA664326Q0004) for HQ AFRC/SG Aeromedical Case Management Support. The official start date is 20 October 2026
, following the 30-day contract phase-in. Prior to that date, personnel may be required to complete administrative functions or Government-provided training and may bill up to 2 hours per week for approved pre-start time. The base period of performance is 21 September 2026 – 20 September 2027, with four 12-month option periods.
Overtime is not authorized on this contract unless approved by the client.
Process high-volume aeromedical cases for HQ AFRC with a primary focus on intake, data entry, and keeping the systems of record accurate and current. You receive, track, and review medical data so that government medical providers have complete documentation to substantiate waiver decisions, and you ensure every case action is loaded and updated in the correct electronic system. You are cross-trained on all team functions and rotate to cover adjudication support, disposition, and the member/unit help desk during surge.
? Receive, track, and review incoming medical data/information (medical history, provider findings) and confirm required data is present for provider adjudication.
? Load cases into the appropriate electronic system of record and update AIMWTS, ECT, PEPP, MEDXS, and PSC tracking with current case status as status changes — the highest-volume queue (~1,350 data/status updates per month).
? Complete technician-level inputs for front-end and back-end case management; ensure accuracy of data entry and case processing.
? Provide written instructions to reserve medical units on managing questionable or incompletely documented cases requiring additional information.
? Review cases submitted from RMUs, the Aeromedical Consult Service (ACS), and Recruiting Services (RS), ensuring pertinent data is included with case results.
? Track cases through the entire review process, keeping RMUs and the Chief, Medical Standards informed of each case's status.
? Coordinate and assist with scheduling evaluations using available resources (ACS, nearest MTF, civilian agencies).
? Cross-cover adjudication support, final disposition, and unit/member customer support as directed to balance workload.
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Domain experience: Demonstrated experience processing and managing physical exams and medical standards — acquired through a military medical environment (e.g., USAF Physical Exam Standards / PES, aeromedical, or reserve medical unit) OR an equivalent civilian aeromedical, occupational health, or disability evaluation system (DES) environment.
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Regulatory knowledge: Working knowledge of medical standards for retention, flying classes, Line of Duty (LOD) determinations, and special operational duty for the USAF; familiarity with the Aeromedical Waiver Guide (AMWG) and the Medical Standards Directory (MSD), applicable AFIs, and 422/469 and DES processes (or the ability to rapidly acquire it).
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Medical literacy: Basic knowledge of anatomy, physiology, disorders of human body systems, and emergency medical care…
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