Data Support Associate

Ace Electric

Position Title: DATA SUPPORT ASSOCIATE

Employment Type: Full Time

Location: Macon | Georgia

Are you looking for a career, not just a job? Look no further as Ace Technologies, LLC is the place for you! Ace Technologies is a full-service integrator. While our roots are in industrial controls, Ace Technologies has grown into Video Surveillance, Fire Alarm and Mass Notification, Telecom and Networking, and Audio Visual and Aerial Survey and Photography just to name a few.

As technology constantly evolves, so do we. Ace Technologies stays on the cutting edge of business technology.

• Health, Life, Dental, Vision Plans, PTO, Holiday Pay and more
• 401(k) Program with a Company Match
• Apprenticeship Programs and Workforce Development Opportunities
• Employee corporate discounts and Tool Purchase Programs

The Data Entry & Operational Support Specialist is a detail-oriented and organized professional who supports both inspection report processing in Microsoft Excel and daily warehouse administrative operations. This position plays a critical role in ensuring accurate and timely completion of fire protection system inspection reports, while also assisting with receiving and tracking incoming materials in our warehouse.

This is not a basic data entry position. This role requires critical thinking and the ability to interpret and professionally document technical inspection findings.

• Experience working with inspection reports, service reports, or technical documentation
• Familiarity with fire protection systems (fire alarm, sprinkler, suppression systems)
• Experience with inventory, shipping/receiving, or warehouse coordination
• Experience in construction, life safety, or facilities management industries

• References, Background Check, Drug Screen Testing, Valid Driver's License

• Strong data entry skills with a high level of accuracy
• Proficiency in Microsoft Excel (required)
• Excellent written communication skills, particularly in professional/technical writing
• Strong attention to detail and ability to spot inconsistencies
• Ability to work with narrative-style documentation (not just checklists or forms)
• Excellent organizational and time management skills
• Ability to manage multiple responsibilities in a fast-paced environment
• Ability to interpret data and convert it into technically accurate, clear, and professional documentation
• Valid driver's license with a clear driving record

• Input inspection data into Excel-based report templates for multiple fire protection systems, including:
  • Fire alarm systems
  • Sprinkler systems
  • Fire extinguishers
  • Kitchen hood suppression systems
• Translate technician field notes into clear, professional, and standardized narrative descriptions
• Ensure consistency in terminology, formatting, and report structure across all inspection documents
• Review reports for completeness, accuracy, and proper grammar before final submission
• Identify and flag missing or unclear information for follow-up with technicians or management
• Maintain organized digital records of completed inspection reports

• Assist with receiving incoming parts and materials at the warehouse
• Verify shipments against purchase orders and packing slips
• Accurately log received items into inventory or tracking systems
• Organize and label materials for proper storage and distribution
• Communicate discrepancies (shortages, damages, incorrect items) to appropriate personnel
• Support the Assistant Operations Support Administrator with daily administrative tasks

• Comprehend and practice safe work procedures as outlined in Company Safety Handbook.
• Read and interpret instructional manuals and written instructions.
• Must hear and see well (either natural or with correction).
• Must be able to bend, stoop, squat, kneel, push, pull and reach overhead.
• Able to lift objects weighing up to 30 pounds, with frequent lifting and carrying of objects weighing up to 20 pounds.
• Tolerant to prolonged sitting.
• Repetitive use of arms, hands, and fingers.
• Reasonable…