Materials Coordinator

MISSION / SUMMARY

This position is responsible for timely and accurate maintenance of data for materials and purchasing as well as purchase order integrity. They understand and align business operations and Supply Chain, Logistics and Procurement as they execute their role to exceed customer expectations and align with GPI business, cultural, financial and operational objectives.

• Assist with Vendor setup
• Site Champion for Procure to Pay Process (P2P)
  • Work with Purchasing, Accounting, and Mill personnel to resolve workflows
  • Work with Purchasing, Accounting, and Mill personnel to resolve GR/IR Issues
  • Train new workflow users in workflow system use and resolution.
• Expedite – Perform expediting function for Purchasing Group
• E-file COI’s, acknowledgements, etc.
• Assist Buyers as directed by Purchasing Manager
• Maintain ISO Book for Purchasing and Stores to ensure that it is accurate and up to date.
• Provide accurate month-end inventory data and submit to the Mill accounting department as required
• See that procurement and materials related functions are carried out in accordance with Division/Company policies, procedures, internal audit controls as well as legal and ethical requirements
• Support purchasing departmental initiatives and assist with special projects
• Adhere to company and department procedures for supplier relations and accepted accounting practices
• Support other departmental requirements/functions as directed
• Audit and receive service orders
• Monitor locally managed Certificates of Insurance (COI’s) to insure they are up to date and in compliance with Risk Management requirements
• Other duties as assigned

• Develop and Implement procedures to maintain reliable Wood Procurement System Information.
• Produce daily operational reports for Wood Procurement.
• Research, identify, and correct contract and scale ticket errors.
• Process weekly wood payments.
• Maintain procedures documenting wood procurement system tasks
• Track and file insurance certificates, wood purchase contracts, and wood settlements
• Order office supplies.
• Assist with training and outreach events.
• Assist and maintain documents pertaining to certification.

• Proficient with SAP material transactions, Word, Excel, and other software applications as required for the business.
• Strong interpersonal skills, able to communicate up and down the organization
• Strong organization skills and extremely detailed to assure consistent accuracy
• Excellent written and oral communications skills
• Able to learn quickly and focus on daily completion of tasks

• Experience in office administration, customer service, data entry and business software data management and reporting
• Background in materials data management, customer service
• Working knowledge of SAP system.
• Office administration, payables, basic accounting, and customer service.
• Good verbal/written communication skills
• Multitask skills with the ability to manage multiple projects and meet deadlines on a continuous basis.

• Four year degree in Purchasing, Logistics or Supply Chain Field is preferred
• Compensation closely related work experience required in lieu of degree

Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law.

EEO is the Law.