Spare Parts & Logistics Coordinator

Spare Parts & Logistics Coordinator

Department:
Operations

Location:

Houston, TX / Hybrid in office 1 day week

Employment Type:

Full-Time

About ON.energy

ON.energy is a leading developer, owner, and operator of utility-scale Battery Energy Storage System (BESS) projects. We design and deliver medium-voltage UPS systems and operate critical energy infrastructure across the United States. Our mission is simple: reliable power, always on. We are a fast-growing team that values technical excellence, operational rigor, and cross-functional collaboration.

The Spare Parts & Logistics Coordinator is a key operational role within ON.energy's O&M team, responsible for ensuring that critical spare parts are procured, stored, and deployed efficiently across all active BESS project sites. This individual will own the end-to-end spare parts supply chain — from developing storage strategies with third‑party logistics (3PL) providers, to managing warehouse relationships and coordinating rapid part deployment to minimize equipment downtime.

This role is based in our Houston, TX office and supports a growing portfolio of utility‑scale BESS projects primarily across Texas.

• Warehouse & 3PL Management
  • Manage relationships with third‑party warehouse operators and 3PL providers responsible for storing ON.energy spare parts inventory.
  • Evaluate and onboard new warehouse or 3PL contractors as ON.energy's project portfolio expands.
  • Develop and maintain storage consumption estimates (cubic footage, pallet counts, weight, throughput) to support RFQ processes with 3PL providers.
  • Solicit, evaluate, and negotiate storage quotes from prospective 3PL partners; present cost comparisons and recommendations to leadership.
  • Ensure SLAs for receiving, storage, and outbound shipment are met by all logistics partners.
• Spare Parts Procurement & Quoting
  • Solicit and manage quotes from OEM vendors, suppliers, and distributors for spare parts across BESS system components (inverters, transformers, DC combiner cabinets, battery modules, and related electrical equipment).
  • Maintain a vendor matrix with pricing, lead times, and availability data to support proactive procurement decisions.
  • Issue purchase orders, track deliveries, and reconcile received goods against orders in coordination with finance and field teams.
  • Identify and develop alternative sourcing channels to reduce lead times and mitigate supply chain risk.
  • Develop and maintain a site‑level spare parts strategy that aligns inventory levels with O&M maintenance plans, OEM warranty obligations, and uptime targets.
  • Establish and track minimum stock levels (min/max) for critical components to minimize unplanned downtime across all project sites.
  • Maintain accurate inventory records in the CMMS (Computerized Maintenance Management System), ensuring visibility into on‑hand quantities, storage locations, and replenishment triggers.
  • Conduct periodic physical inventory audits at warehouse and site locations.
  • Collaborate with the O&M Manager and Field Service Technicians to anticipate parts demand based on scheduled maintenance, failure trends, and seasonal considerations.
• Cross‑Functional Coordination
  • Serve as the logistics point of contact for field operations teams, coordinating urgent parts deployment to minimize site downtime.
  • Support contract negotiations with suppliers and 3PL providers by providing data‑driven cost and consumption inputs.
  • Maintain documentation for all procurement and logistics activities in support of audit, warranty, and compliance requirements.

• Required Experience
  • 5 years of experience in spare parts management, logistics coordination, supply chain, or a related field.
  • Experience working with 3PL providers, warehouse contractors, or industrial storage operations.
  • Proficiency in inventory management systems or CMMS platforms (e.g., Fiix, SAP, Maximo, or similar).
  • Strong analytical skills with the ability to build and interpret cost estimates, inventory models, and vendor comparisons in Excel or similar tools.
  • Excellent organizational skills with a high attention to detail and the ability to manage multiple concurrent priorities.
  • Strong written and verbal communication skills for vendor negotiations and cross‑functional coordination.
• Preferred Experience
  • Experience in the energy, utilities, or industrial equipment sector (BESS, solar, wind, oil & gas, or power generation).
  • Familiarity with BESS or high‑voltage electrical system components (inverters, transformers, battery modules).
  • Experience with Incoterms, freight logistics, and LTL/FTL shipment coordination.
  • Knowledge of NFPA 70E, LOTO, or other safety standards relevant to electrical equipment handling.
  • Experience supporting multi‑site field operations teams.