Administrative Aide

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* Job Title:

** Administrative Aide
** Job Category:
** Victim Services
** Job Type:
** Full Time
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* Job Location:

** Madera
* * Report To:
** Victim Services Program Manager This position is responsible for providing serves as an Administrative Aide to the Program Manager and as clerical support to the program and administrative staff.
** Please read position announcement and job description for more information.
** View Position Announcement (PDF) | View

Job Description (PDF)
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* QUALIFICATIONS:

** To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, abilities, core competencies, and/or physical required. As required by state and federal law, reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the position so long as they do not pose an undue hardship to CAPMC.

Completion of the Sexual Assault/Domestic Violence Counselor training per Evidence Code 1035.2-1035.4 and 1037.1 is required.
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* EDUCATION and EXPERIENCE:

** Associate’s degree in business administration or a related field and 1 year of increasingly responsible experience in a clerical or secretarial field
** OR
* * High School Diploma or GED and three (3) years of increasingly responsible experience in a clerical or secretarial field.
** ADMINISTRATIVE DUTIES:
** Responds directly to all mail addressed to the Program Manager and the office as related to inquiries regarding agency/funding policies, forms, procedures, etc.
Screens all written correspondence (reports, memos, letters, etc.) via fax, mail, and hand delivery items addressed to Program Manager and other staff.
Updates schedule and appointment calendar of Program Manager.
Tallies data from statistical reports and/or information from records when needed.
Prepares agendas, sets-up logistics for meetings, takes and prepares minutes.
Takes, types, and circulates minutes of meetings that the Program Manager requires the Administrative Assistant to attend.
Processes status forms for staff and disburses payroll.
Perform live scans for interns and volunteers.

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- * Appointment will be contingent upon passing a pre-employment alcohol and drug screen, fingerprint clearance, and reference checks, pre-employment physical, immunization requirement, and TB test is required for Head Start funded positions.
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