Executive Assistant

Executive Assistant

Riverside Management & Financial Services, Inc is hiring an Executive Assistant who will provide support to the Association's management team and assist with day-to-day operation of the community. The Executive Assistant would serve as a professional point of contact for homeowners, vendors, contractors, and board members.

Key Responsibilities Include

• Provide general administrative and clerical support to the community management team.
• Answer phone calls, respond to emails, and assist homeowners and residents with questions and requests.
• Prepare, format, distribute, and maintain correspondence, notices, newsletters, forms, and other Association communications.
• Maintain accurate electronic and physical records, files, logs, and databases.
• Assist with processing homeowner requests, work orders, architectural applications, maintenance requests, and other Association-related documents.
• Coordinate with vendors and contractors regarding service requests, scheduling, access, invoices, and follow-up.
• Assist with Board of Directors and committee meetings by preparing agendas, meeting materials, sign-in sheets, packets, and minutes as needed.
• Track deadlines, follow-ups, inspections, homeowner requests, and outstanding items to ensure timely completion.
• Assist with violation and compliance documentation, including preparing notices, maintaining records, and tracking correspondence.
• Assist with processing invoices, purchase orders, receipts, and other financial or administrative documentation.
• Maintain calendars and assist with scheduling meetings, inspections, vendor appointments, and community events.

Ideal Candidate Qualities and Requirements

• Administrative, customer service, property management or community association experience are highly desirable.
• Experience HOA or community associations is preferable.
• Ability to multitask and prioritize tasks.
• Excellent verbal and written communication skills with an ability to adjust tone as necessary.
• Comfortability engaging with members while maintaining clear professional boundaries.

This position offers a competitive hourly rate between $28-$30, based on experience with an excellent benefit package, including health, vision, dental and 401(k) with employer matching.