Document Controller

Overview

AtkinsRéalis is seeking an experienced Document Controller to support the management of project documentation, information flow, and records control for major high-rise residential, commercial, hospitality, mixed-use, and large-scale building developments in Madinah, Saudi Arabia. The successful candidate will ensure that all project documents are accurately controlled, tracked, distributed, and archived in accordance with project procedures, quality standards, and client requirements.

• Manage and maintain project document control systems in accordance with project and company procedures.
• Receive, register, distribute, track, and archive all incoming and outgoing project documents.
• Maintain document registers, transmittal logs, drawing registers, and correspondence trackers.
• Ensure all documents are properly classified, numbered, filed, and updated in accordance with project procedures.
• Monitor document review and approval workflows to ensure timely processing and responses.
• Coordinate with engineers, inspectors, contractors, consultants, and client representatives regarding document submissions and approvals.
• Track document revisions and maintain complete revision histories.
• Manage document distribution through electronic document management systems (EDMS) and Common Data Environments (CDE).
• Verify that only current approved documents are available for project use.
• Maintain records of superseded documents and ensure proper archiving.
• Generate periodic reports on document status, overdue submissions, approvals, and project documentation KPIs.
• Support QA/QC audits and ensure document control compliance with project quality management procedures.
• Assist in maintaining project filing structures and records management systems.

• Diploma or Bachelor’s Degree in Business Administration, Information Management, Engineering, Construction Management, or a related discipline.
• Certification in Document Control, Records Management, or Information Management is preferred.
• Training in ISO 9001 Quality Management Systems is advantageous.
• Certification in ISO 19650 Information Management or BIM Information Management is desirable.
• 5 to 10 years of professional Document Control experience.
• Minimum 3 years of experience on high-rise and major building construction projects.
• Previous Saudi Arabia or GCC experience is highly preferred.
• Experience working with consultants, PMCs, contractors, developers, or construction management teams.
• Demonstrated experience supporting projects from design and construction through commissioning and handover.
• Strong understanding of document control procedures and records management principles.
• Familiarity with document review and approval workflows.
• Understanding of construction terminology and engineering documentation.

Explore the rewards and benefits that help you thrive – at every stage of your life and your career.

• Tax-free salary.
• Life insurance coverage.
• Medical insurance.
• Annual leave balance.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Transportation & housing allowances.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness and nutrition.

Seize every opportunity to sharpen your skills, expand your expertise, and be recognized form the impact you make.

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