Office and CDBG Assistant

City of Madison Heights

Full-Time Job Opportunity

Office and CDBG Assistant

Hourly Wage: $25.88 - $29.24

Competitive benefits including an onsite medical clinic with free general physician services and free generic non-narcotic prescriptions!

The ideal person for this position is able to work in a fast paced environment - multi-tasking is a must. The successful candidate must maintain strict confidentiality pertaining to records, and must work pleasantly and efficiently with residents, businesses and coworkers alike. Proficiency in Microsoft Office suite required; ability to use multi-line phone system required. High school graduate/GED required; some college classes preferred.

To perform responsible administrative and fiscal work and provide office and clerical support for the Community and Economic Development Department (CED), as well as the Community Development Block Grant (CDBG) program. Maintain CDBG and CED records and files; verify, code, enter data and compile reports; and provide general clerical support.

Work is performed under the general supervision of the Community and Economic Development Director or designee; however, an employee in this position is expected to work independently to complete tasks without constant supervision.

Supervision may be exercised over part time or temporary/contractual staff or as assigned by the Department Head.

• Prepare accurate financial reports and monitor spending of CDBG program funds.
• Assist with the preparation of the annual CDBG application; public hearings; CDBG budget; maintain and monitor project accounts; submit requisitions for reimbursement; maintain proper records.
• Verify eligibility for the home couple program; assist with the bid process; process contractor payments; maintain proper records.
• Determine confidential material and maintain confidentiality at all times.
• Attend meetings as necessary and as directed relative to CDBG programs; coordinate with Oakland County Community Development Department to ensure program record compliance.
• Respond to inquiries and requests for information from other departments, outside agencies, and the public, providing advice and assistance as required.
• Assist the public by searching files, databases, reports, and other records, providing information in accordance with departmental policies and procedures; direct inquiries to the proper source; and answer routine questions in person or by telephone.
• Assist with processing and responding to FOIA requests.
• Maintain permanent records and files and appropriate correspondence files; index records, documents, and related material; search databases for information or verification requested; prepare statistical reports from existing records.
• Maintain logs and compile data for department reports.
• Enter data into computer; print reports; review and edit reports for correct information.
• Provide clerical support typing letters, memos, agendas, minutes, budgets, and related material, and copying/filing/scanning information – all with a high degree of accuracy.
• Answer telephone inquiries and/or provide information over the counter.
• Using BS&A software, receive and process applications for building, electrical, mechanical, plumbing, and related permit approvals; review applications to determine completeness of information; prepare notices of code violations; enter and update permit information; type inspection reports; schedule inspections; enter rental and contractor registrations; calculate permit fees; coordinate landlord licensing inspections.
• Establish and maintain effective working relations, and work pleasantly and effectively with elected officials, department heads, supervisors, employees, other governmental agencies and the general public even during stressful situations.
• Perform related work as required.

• Graduation from high school (or GED) supplemented by college-level coursework in public or business administration or a related field;
  Associate’s Degree preferred.
• Minimum one year experience working in municipal government; experience with…