Executive Assistant - Special Education

Position Type:
Administrative and Business Office Support/Executive Assistant

Date Posted:
2/18/2026

Location:
Lamphere School District

Closing Date:
03/09/2026

District:
Lamphere Schools
Position:
Executive Assistant - Special Education
Location: Lamphere Schools
Date Available: ASAP
Work schedule: 12 months - Full-Time
Pay Rate: $49,920 - negotiable based on experience

Final date to receive applications: 03/09/2026 - or until suitable candidate is found

Minimum Qualifications:

• Preference given to candidates with post-secondary education
• 1-3 years of school-related experience, preferred
• Proficiency in MiStar, Frontline, Parent Square, and Google Suite
• Customer services oriented with strong written and verbal communication skills
• Self-directed with ability to perform job tasks with minimal supervision
• Ability to establish priorities and meet deadlines accurately and precisely
• Strong interpersonal skills to maintain positive relationships with staff members
• Knowledge of school district special education practices, preferred
• Experience with special education reports and data entry for special education, preferred
• Exceptional communication, organizational, prioritization, time management and problem-solving skills
• Self-starter who takes initiative on tasks and projects
• Demonstrated record keeping, data input and digital filing skills
• Must demonstrate reliability and punctuality, with a strong record of consistent attendance.
• Ability to withstand the strains of the position
• Such alternatives to the above qualifications as the administration may find appropriate and acceptable

Responsibilities:

• Serve as the primary administrative support to the Director of Special Education
• Organize and maintain confidential special education records and files in compliance with FERPA and district procedures
• Data entry and management of all special education documents, including processing and distribution to all involved parties.
• Track deadlines related to special education compliance, reporting and required submissions
• Assist with the preparation and organization of state and federal monitoring documentations, audits and data requests
• Enroll students who are eligible for Early Intervention or Early Childhood/ Preschool special education services
• Complete pupil accounting packets for all Early Intervention and Early Childhood Special Education programs
• Maintain five year projection spreadsheet for special education programs and staffing needs
• Support compliant practices within the department by maintaining timeline calendars, yearly IEP scheduling templates and monthly special education reports
• Maintain accurate records related to contracts and service provider documentation
• Support onboarding for special education staff, including paperwork, access requests and training coordination
• Manage department RAMP purchases, supplies,yearly renewals, purchase requests and invoice processing
• Submit all timesheets for special education staff, including extra pay duties
• Stay current on IEP compliance requirements
• Process SSA documentation and MORC Family Subsidy requests
• Monitor Medicaid Billing requirements/compliance, including maintaining the staff pool list, distribution of open/missing reports, and Random Moment in Time studies
• Maintain staff certification records
• Complete SOC records requests and manage 105C agreements
• Other duties as assigned by Administration

This position is classified as Exempt
Employment is contingent upon disclosure in accordance with PA-189.
All staff members are expected to maintain a professional and respectful attitude toward one another at all times.

Qualified Applicant Procedure:
Certified Positions
Non-Certified Positions

Selected candidates will be required to have a district paid fingerprint criminal history check processed through the Michigan State Police and FBI.

It shall be the policy of the district not to discriminate on the basis of race, color, national origin, religion, sex, (including sexual orientation and gender identity), marital status, genetic information, disability, age, or any other basis prohibited by law.