Project Coordinator II

GENERAL DESCRIPTION

The Project Coordinator plays a vital role in supporting the Program Manager in planning, executing, tracking, and closing projects across the organization. This position requires a proactive professional who is highly organized, collaborative, and capable of managing multiple priorities in a dynamic environment. The ideal candidate is detail oriented, process driven, a strong team player, and comfortable coordinating cross functional efforts to ensure projects remain on schedule and aligned with organizational goals.

The Project Coordinator keeps a project organized and running smoothly. The Project Coordinator will coordinate activities, processes and material to support the schedule, the budget and the issues and risks of the project. Project Coordinators need to excel in a fast-paced and challenging work environment and must be comfortable in a stressful environment.

• Assist the Program Manager in day-to-day project oversight, including scheduling, task coordination, and progress tracking.
• Facilitate communication between project teams, stakeholders, and leadership to ensure alignment and timely information flow.
• Prepare and maintain project documentation, reports, meeting minutes, action items, and follow up tasks.
• Monitor project timelines, deliverables, risks, and milestones while escalating concerns promptly.
• Support project meetings by organizing agendas, taking notes, and logistics of meetings.
• Coordinate with internal teams to ensure all project requirements and expectations are met.
• Maintain accurate records and documentation to support audits, status reviews, and decision making.
• Planning, monitoring, coordinating, and reviewing all aspects of assigned projects.
• Follow all QMS policies and procedures.
• Prepare and deliver project status updates to Project and Program Manager.
• Monitor project's materials and labor budget. Work with Project Control Analyst to ensure that project activities are being completed within established budget parameters.
• Organize project activities with Schedulers to ensure the various schedules are correct and reflect the complete plan and current status.
• Submit Manufacturing Orders (MO) requests for parts fabrication, assembly and kitting.
• Ensure the necessary components are available for kitting operations using the BOM, drawings or SOW.
• Other duties as assigned

• Minimum of a High School Diploma or GED.
• At least 5 years of experience in administrative, technical or engineering support field or related area
• Bachelor's degree preferred.
• Strong organizational skills
• Must possess effective oral and technical written communication skills to clearly communicate complex information to others as well as to present information in front of a group.
• Strong verbal and written communication skills
• Excellent interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc.
• Strong team‑oriented mindset with the ability to collaborate effectively across departments.
• Excellent attention to detail, ensuring accuracy in all documentation and project records.
• Proven ability to multitask and manage competing deadlines in a fast‑paced environment.
• CostPoint experience a plus
• Proficiency with project management tools, scheduling software, and Microsoft Office products.
• Strong professional customer service skills, including active listening, prompt service and follow-up.
• Excellent analytical skills with the ability to evaluate data and consider decision impacts across multiple areas.
• Strong decision analysis and problem-solving skills; ability to draw conclusions and justify decisions.
• Ability to perform basic mathematical computations and exercise resourcefulness in resolving problems.
• Ability to work independently, anticipate needs, and demonstrate sound judgment.
• We maintain a drug‑free workplace and perform post offer, pre‑employment substance abuse testing.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements…