Administrative Specialist

The administrative assistant helps the office for whom they work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks.

• Answer and direct calls
• Make travel and accommodation arrangements
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Create and maintain electronic and paper records ensuring information is organized and easily accessible
• Prepare reports as assigned
• Gather New Hire paperwork and upload into system.
• Keep up with office supply inventory and order supplies when needed.
• Maintain paperwork/information for crane college and create monthly reports.
• Assist in new hire orientation and help with paperwork.
• Manage job calendars.

• Previous experience as an executive assistant, preferred.
• Associate's degree in Business Administration or related field, preferred.
• High school diploma (or equivalent), required.

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Associates Degree (preferred)
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office equipment and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills

Equal Opportunity Employer, including disabled and veterans.