Senior Administrative Assistant

Job Location (Short):
Madison, Alabama-USA

Workplace Type:
Hybrid

Req

• In this position, the individual performs administrative tasks of a complex scope in support of legal and contracting functions. Proficiency in Microsoft Office software applications is required.
• Prepares, reviews, revises, and formats formal documentation.
• Manages formal document filing, routing, and retention processes.
• Manages compliance with customer administrative procurement requirements, including online registration, qualification, and filing processes.
• Arranges and coordinates multi-party meetings with international participants across time zones.
• Arranges travel and prepares and processes expense reports.
• Maintains and manages libraries of templates, document hyperlinks, and other tools and resources critical to the conduct of daily business in all parts of the world.
• Assists with multiple administrative business processes in support of attorneys and contract managers globally.
• Analyzes problems, determines an approach, compiles and analyzes data, and prepares reports and recommendations.
• Communicates with internal and external customers.
• Coordinates activities between departments and outside parties.
• May act as an individual contributor in a team environment or may be solely responsible for supporting management personnel in daily administrative routines.
• Work is generally of a critical or confidential nature.

• Minimum 5 years of professional administrative experience.
• Proficiency in Microsoft Office software applications.

Everyone is welcome. At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all. Respect is the cornerstone of how we operate, so speak up and be yourself.

You're valued here.