Materials Coordinator

Join Madison Utilities and play a vital role in maintaining the essential infrastructure that supports our community's well-being. The Materials Coordinator is responsible for coordinating purchasing activities, maintaining inventory levels, managing warehouse operations, receiving and issuing materials, and ensuring the accuracy of inventory records for Madison Utilities. This position administers the procurement process, supports field and operational personnel, maintains material availability for utility operations, and utilizes work order management and inventory management systems to track materials, equipment, and related transactions.

The employee may be required to work with limited supervision and perform duties in support of utility operations, emergency response, and customer service. You'll have the opportunity to work in a supportive environment that values your contributions and encourages your professional growth.

We offer competitive benefits, including a state retirement plan, comprehensive insurance, generous leave policies, and tuition reimbursement for further education. Our commitment to innovation and employee development means you'll have ample opportunities for career advancement. Join us to make a meaningful impact while enjoying a workplace that prioritizes efficiency, reliability, and courtesy.

Compensation: $53,976 - $89,585 yearly

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• EDUCATION AND EXPERIENCE
• High school diploma or equivalent required.
• Associate degree in Supply Chain Management, Business Administration, Logistics, Warehouse Operations, or a related field preferred.
• Three (3) to five (5) years of experience in purchasing, inventory control, warehouse operations, materials management, or utility operations preferred.
• Experience in a public utility, municipal government, construction, or industrial environment preferred.
• COMMUNICATION SKILLS
• Ability to communicate effectively with supervisors, employees, vendors, contractors, and the public.
• Ability to prepare reports and maintain accurate records.
• COMPUTER SKILLS
• Proficient with Microsoft Office applications.
• Experience using inventory management systems and computerized purchasing systems.
• Experience with work order management systems such as City Works, Unity, etc.
• Ability to enter, retrieve, maintain, and analyze inventory and purchasing data.
• REASONING ABILITY
• Ability to identify inventory and procurement issues, analyze data, and implement effective solutions.
• Ability to prioritize work and manage multiple projects simultaneously.
• CERTIFICATES, LICENSES, REGISTRATIONS
• Driver's License.
• CDL or the ability to obtain within six months of employment.
• Grade I Water Certification or the ability to obtain within twelve months of employment.
• Forklift certification preferred or ability to obtain within a designated timeframe.
• OTHER REQUIREMENTS
• Willing to work extended hours, overtime, and weekends if required; willing to attend training conferences/trade shows to enhance job knowledge; subject to random drug and alcohol testing policy; maintain neat and professional appearance for meeting the public; punctual in attendance. All other duties as assigned for the benefit and efficiency of Madison Utilities.

• Coordinate the purchasing process from requisition through receipt of materials and services.
• Develop and maintain positive working relationships with suppliers, contractors, and MU personnel.
• Monitor inventory levels and ensure adequate stock of materials, supplies, tools, and equipment.
• Maintain accurate inventory records utilizing an inventory management system.
• Receive, inspect, verify, and store incoming materials and equipment.
• Issue materials, supplies, and equipment to field and office personnel.
• Coordinate and maintain warehouse organization, cleanliness, and security.
• Conduct routine cycle counts and physical inventories to ensure inventory accuracy.
• Research and resolve inventory discrepancies.
• Utilize the work order management system to issue materials and track usage.
• Coordinate material availability for construction, maintenance, water, wastewater, and administrative operations.
• Manage surplus, obsolete, and salvage inventory in accordance with utility…