Parish Administrative Coordinator

• Location 24 ACADEMY ST,Madison, CT, 06443,United States
• Job Category Administrative, Secretary
• Employee Type Exempt
• Required Degree High school
• Manage Others No

The Parish Administrative Coordinator serves as the primary administrative professional responsible for the effective coordination and oversight of parish office operations. This role requires the exercise of independent judgment, discretion, and decision-making in managing communications, records, parish-wide coordination, and administrative systems in support of the Pastor and parish leadership.

This position acts as a key liaison between the Pastor, parish staff, ministries, and the parish community, ensuring that administrative processes, communications, and parish operations align with the mission and pastoral priorities of the Catholic Church.

• Independently manage daily parish office operations, ensuring efficiency, organization, and responsiveness
• Establish, update, and oversee administrative procedures and workflows
• Coordinate priorities and schedules for the Pastor and parish leadership
• Exercise discretion in handling sensitive matters and determining appropriate actions

• Oversee all parish communications, including weekly bulletins, announcements, digital content, and correspondence
• Serve as the central point of contact for parish inquiries and determine appropriate responses or escalation
• Draft, edit, and approve routine communications on behalf of the parish office
• Maintain parish calendar and coordinate scheduling across ministries and events

• Maintain and oversee sacramental records, parishioner data, and confidential files in accordance with diocesan policies
• Ensure accuracy, integrity, and security of parish databases and records
• Develop and maintain filing and recordkeeping systems

• Coordinate Mass intentions, liturgical scheduling requests, and related parish activities
• Provide administrative guidance and support to parish ministries and volunteers
• Assist in planning and coordination of parish events, ensuring logistical readiness
• Manage office resources, supplies, and vendor interactions
• Support parish financial processes through coordination of offertory records, reporting inputs, and database management
• Monitor and ensure accurate entry of parishioner contributions and related records (as assigned)

• Handle sensitive, pastoral, and personnel-related information with a high degree of confidentiality and sound judgment

• Support and promote the mission, values, and pastoral objectives of the parish and the Catholic Church

• High school diploma (Associate’s or Bachelor’s degree preferred)
• Minimum of 3–5 years of progressive administrative experience with demonstrated autonomy and responsibility
• Strong proficiency with Microsoft Office Suite and database systems
• Excellent written communication, editing, and organizational skills
• Demonstrated ability to prioritize, make decisions independently, and manage multiple responsibilities

• Experience in parish administration or nonprofit environments
• Familiarity with parish management systems (e.g., OSV or similar platforms)

• Professional, service-oriented presence and strong interpersonal skills
• Ability to exercise independent judgment and maintain confidentiality
• Practicing Catholic preferred, with knowledge of Catholic practices, liturgy, and parish operations

• Full-Time position
• Standard office hours: 8:30 AM – 4:30 PM
• Flexibility to support occasional evening or weekend parish events as needed

• Salary commensurate with experience
• Benefits provided in accordance with diocesan/parish policy